Event Manager Job Description, Duties, and Responsibilities
What Does an Event Manager Do?
An event manager ensures the smooth running of an event from conception to completion. He/she helps to find an appropriate space for an event and reserves same.
His/her job description entails carrying out event pre-planning activities such as site visits, communication with the sales manager, event timing, and service plan involving deployment of staff.
It also involves working closely with the sales manager and following the BEO to make sure that the venue is set-up and the service is delivered in accordance with the expectations of the clients and the sales manager.
The event manager’s role also includes attending catering meetings to acquire relevant information about contracted functions that are coming up soon.
He/she has the obligation to establish open and clear communication with both BOH and FOH staff to ensure successful events.
The manager’s work description may also involve ensuring the rental, liquor, and equipment inventories are opened and closed accurately.
It may also involve ensuring that events’ deadlines and budgets are adhered to.
The manager is responsible for providing effective oversight for event set up and staff management, as well as working closely with sales managers and company clients to achieve memorable and successful events.
The event manager must be someone who can multi-task effectively because he/she is involved in every stage and process of an event, ensuring that it comes out successfully.
He/she is a typical project manager who can work in different companies such as hotels, civic centers, concert halls, theatres, etc., as well as a freelancer.
Event Manager Job Description Example/Sample/Template
Event managers perform various functions in ensuring that the expectations of clients and sales managers on their events are successfully met.
The various objectives, duties, tasks, and responsibilities the event manager is commonly expected to perform are shown in the job description example below:
- Communicate, maintain, and develop a long lasting relationship with clients
- Manage vendors or suppliers in a professional manner
- Ensure that the cost of an event is well within the budget agreed with a client
- Provide leadership and motivation in order to ensure synergy throughout the period of an event
- Responsible for the successful running of an event
- Ensure impressive and excellent customer service and quality delivery of projects
- Prepare invitation and send them out to guests ahead of time
- Book venue and negotiates the amount to be paid
- Coordinate the details of events such as weddings, birthdays, business meetings, anniversaries, etc.
- Work closely with the guest of honor on the day of the event so as to ensure that all requests are satisfactorily met.
- Ensure that guests get to the venue of the event with ease by providing transportation
- Train team members on the proper procedures for an event
- Promote the event through different channels – fliers, social media, radio, television, etc.
- Ensure that an event flows smoothly without a hitch
- Hire chefs and coordinate the ordering of food and drinks
- Ensure that the venue is well decorated ahead of the event
- Ensure that the bills of vendors or suppliers are well scrutinized by payments are made
- Assign different tasks to team members and ensure assigned tasks are handled creditably
- Do a follow up after the event by giving a post-event evaluation to the client
- Ensure that health and safety measured are observed to the latter
- Ensure there are facilities for car parking and traffic control.
Requirements – Skills, Abilities, and Knowledge – For Event Manager Role
Employers of prospective event managers expect them to be competent, and to possess certain skills, abilities, and knowledge to succeed in performing the purpose, obligations, and objectives of the role.
Shown below are major requirements you will need to meet if you are seeking to work as an event manager with most organizations:
- Possess a Bachelor’s degree in Event Management or any other relevant discipline, or possess cognate experience in event management
- Possess strong organizational skills
- Possess strong problem-solving skills
- Ability to transform a client’s thoughts into reality
- Possess planning, managing, and coordinating skills
- Must be a listener and possess deep thinking capacity
- Should possess good communication and negotiating skills
- Able to display a high level of creativity
- Ability to engage in multi-tasking effectively
- Ability to work well under intense pressure
- Should be able to work with a team and independently too
- Must show strong project management skills
- Must possess computer skills. He/she should be able to use Microsoft Word to make quotations for clients and PowerPoint for presentations
- Ability to use the Internet in sending and receiving e-mails and be able to use instant messaging apps such as WhatsApp. In-depth knowledge of social media is also critical
- Should be able to show leadership skills as a team leader
- Possess strong ability to take initiatives
- Be able to make budgets for events
- Must have an eye for detail
- Possess strong interpersonal skills
- Must be very decisive at all times.
If you are an employer or someone who needs the services of an event manager, the sample job description and the general information about the duties and responsibilities of the position given in this post can help you learn about it, and to craft a detailed description that you can use in hiring for the role.
You will be able to attract the best event managers to your job offer if you create the work description that perfectly captures your needs for the position.
The content of this post can also help professionals – both new and experienced event managers – learn more about the general duties of their roles to be able to prepare themselves for a successful career.
Did this article help improve your knowledge about what event managers do? Please, leave your thoughts about this post in the box below. Do also share your job description if you work as an event manager.