Training Administrator Job Description, Key Duties and Responsibilities

By | August 15, 2023
Training Administrator
Training Administrators book appropriate venues and set them up for a training program.

Training Administrator Job Description, Key Duties and Responsibilities

This post provides complete information on the job description of a training administrator, to help you learn the work they do.

It highlights the key duties, tasks, and responsibilities that commonly make up the training administrator work description in most organizations.

It also shows the major requirements to meet to be invited to an interview by recruiters if you are seeking the training administrator role.

Please, continue reading to increase your knowledge of the training administrator career:

What Does a Training Administrator Do?

A training administrator is responsible for updating and organizing an organization’s training programs for clerical, supervisory, technical, and lower-level management personnel.

His/her job description entails planning and implementing programs for an organization, government agency, and any non-profit organization.

It also involves supporting or assisting an organization’s training function by overseeing communication with participants and vendors, and also assisting with the development of the most effective programs, for the major aim of attaining the set business goals or objectives.

A training administrator carries out the responsibility of coordinating an organization’s employees and overseeing the management of their training programs.

He/she is responsible for carrying out several important duties such as participating in the planning, creation, and implementation of training programs, booking and setting up classrooms and training venues, managing schedules, records and accounts that are receivable, and several other daily duties as required by the management.

The training administrator work description also involves researching, planning, and coordinating classes, training programs, seminars, and conferences for all levels of management personnel in the organization.

It also entails writing initial draft materials for new training programs by reviewing, evaluating, and modifying existing and proposed programs, while also recommending changes that are appropriate to enhance effectiveness.

The training administrator is also responsible for examining, assessing, and evaluating training program qualification tests and determining the eligibility of employees that undertook the training program.

Other duties that may be carried out by a training administrators include reaching out to attendees and other department representatives in order to inform them about upcoming or proposed training programs, scheduling the appropriate classroom and ensuring that physical setup or equipment such as audiovisual equipment are well prepared.

It also includes designing and distributing training aids such as instructional materials, handouts, evaluation forms, and visual aids, and conducting orientation presentations for new employees.

In addition, the role of a training administrator requires the ideal candidate or any interested individual to possess and demonstrate certain skills or characteristics, such as the ability to endure long hours of answering telephone and electronic enquiries and transferring telephone calls and messages to the appropriate personnel.

They are also expected to have the ability to maintain an up-to-date record, the ability to pay particular attention to details and multitask, as well as the ability to work effectively under pressure and also endure long hours of work.

Good problem-solving skills, project management skills, and several other skills are also usually required to become a training administrator.

In terms of academic qualifications, the position of a training administrator requires individuals who are interested in the career to have a sound educational background by owning a Bachelor’s degree in Management or other related discipline.

At least 2 to 4 years of proven work experience is also relevant for securing this position with many organizations.

Training Administrator Salary: The average pay for a training administrator is $51,000.

Training Administrator Job Description Example/Sample/Template

Shown below are typical duties, tasks, and responsibilities that typically make up the training administrator job description:

  • Participating in the planning, development, creation, and implementation of training programs
  • Maintaining up-to-date, correct, and accurate training records, such as trainee lists, schedules, attendance sheets, and so on
  • Booking classrooms or other appropriate venues and ensuring that they are properly set up
  • Overseeing the preparation and dissemination of materials such as instructional notes, feedback forms, and so on
  • Serving as a bridge or a point of contact for vendors and participants
  • Handling and resolving issues as they arise
  • Gathering, filing, and submitting reports as they come up on site
  • Ensuring that employees and vendors follow established guidelines and policies.

Training Administrator Job Description for Resume

If you have worked before as a training administrator or are presently working in that role and are writing a new resume, you can create an effective professional experience section by applying the training administrator duties contained in the job description example above.

By highlighting the duties that you carried out as a training administrator or are presently performing in the professional or work experience section of your resume, you will be creating a more effective resume that can win you an interview with the employer, especially if training administrator work experience is an important requirements for the position.

Training Administrator Requirements – Skills, Knowledge, and Abilities for Career Success

If you are seeking to work as a training administrator, the following are major requirements recruiters may ask you to meet to qualify for hiring:

  • Proficiency in Microsoft office and adequate knowledge of databases and Learning Management Systems (LMS)
  • The ability to work effectively and efficiently under pressure, and strong endurance skills
  • The ability to multitask, and excellent organizational skills
  • Outstanding oral and written communication skills to converse effectively with trainees, departmental heads, and vendors
  • Excellent interpersonal skills which enable a training administrators to serve as a point of contact for vendors and participants
  • At least 2years of proven work experience as a training administrator or in a similar role either professionally or through an internship
  • A Bachelor’s degree in Management or in a similar field.


If you are a recruiter or HR manager needing to hire for the training administrator position, you will need to write and publish a description of the role to inform prospective candidates what the training administrator duties are in your organization.

You can apply the training administrator job description sample above in creating the perfect one for your organization.

Information on this page is also helpful to individuals who are interested in the training administrator career; they will be able to improve on their knowledge of the functions commonly carried out by the role.