Accounts Payable Manager Job Description, Key Duties and Responsibilities

By | September 2, 2023
Accounts Payable Manager job description, duties, tasks, and responsibilities
Accounts Payable Managers organize functions related to procurement records. Image source:

This post provides exhaustive information on the job description of an accounts payable manager, to help you understand the work they do.

It highlights the key duties, tasks, and responsibilities that majorly make up the accounts payable manager work description.

Please, read on:

What Does an Accounts Payable Manager Do?

The accounting unit is often grouped into numerous job specifications, one part of which is the accounts payable department headed by the accounts payable manager.

The accounts payable manager job description entails running the whole accounts payable unit and directing the accounting staff in preparing invoices and payments.

It also involves organizing functions affiliated with procurement records efficiently.

Along with these duties, it is their responsibility to ensure that the bills of the company are certified and paid promptly.

The individual considered for this post ensures that all procedures and activities carried out in the department being handled are conducted properly.

They take critical look at all purchase requests to ensure proper documentation.

It is the role of the accounts payable manager to obtain a validation that there are finances that can be appropriated to every purchase.

As part of his/her duties, it is expected that from time to time, the accounts payable manager obtain duplicates of purchase orders to authenticate that products have been accepted.

It is essential for the accounts payable manager to organize all invoice operations, obtain every bill from retailers and ensure that this matches with the purchase requested.

Also, they are to verify that all products are received and appropriately invoiced.

These obligations will require that the accounts payable manager possess adequate interpersonal aptitude for carrying out interactions with customers, accountants and other top management team.

He/she will work consciously with priority, without much supervision and in line with the company’s target objectives.

Accounts Payable Manager Job Description Example/Sample/Template

The following is an example of accounts payable manager job description. It shows important tasks, duties, and responsibilities specifically performed by individuals holding the post.

  • Arrange receipt packages which contain duplicates of all purchase orders together with the matching invoices for processing by the general expense clerk
  • Manage the procedures involved in depositing cash on a daily basis
  • Code all invoices, including bills from electricity, water, taxes, miscellaneous expenses, etc.
  • Organize the procedures for managing the quarterly invoice
  • Organize accounting tasks which will include management of general ledger, record books, accounts payable journals and project accounting books
  • Regulate monthly closing of financial documents; post month end registers and verify authenticity of financial statements
  • Prepare and educate personnel to improve their production capacity and work performance
  • Organize the remuneration of staff in form of salary increases, bonuses and promotions from the allotted budget in line with the company’s procedures.

The sample job description above can also be used in making the job history section of a resume for seeking the job of accounts payable manager.

Accounts Payable Manager Requirements: Knowledge, Skills, and Abilities for Career Success

The following skills, abilities, and knowledge base will enable individuals holding the post of manager, accounts payable, to perform optimally in his or her delegated duties.

  • First degree in accounting, business administration or other finance affiliated profession
  • Three years or more experience in accounting principles, coupled with at least one year experience in a leading supervisory role or an accounts payable unit
  • Excellent computer and business organization software proficiency
  • Project management skills and customer service initiative
  • Outstanding presentation skills in enlightening customers on accounting procedures
  • Ability to utilize principles of analytical scientific reasoning to describe problems, obtain data, validate facts, and fashion out logical conclusions
  • Ability to work under conditions of pressure and adjust to urgent situations.