Payroll Service Coordinator Job Description, Key Duties and Responsibilities

By | September 1, 2023
Payroll Service Coordinator job description, duties, tasks, and responsibilities
Payroll Service Coordinators ensure monthly benefits and payroll processing are done promptly and efficiently. Image source:

This post provides exhaustive information on the job description of a payroll service coordinator, including the key duties, tasks, and responsibilities that they perform.

What Does a Payroll Service Coordinator Do?

The office of a payroll service coordinator is a nonexempt post in which the individual is in charge of accurate and prompt processing of monthly benefits and payroll processing for the organization, efficiently, precisely and confidentially.

The payroll service coordinator job description involves organizing payroll data such as taxes, insurance to be withheld, number of hours worked and staff identification number from time sheets and other records.

In a typically large, expanding finance and accounting unit, there is considerable opportunity for development and progress within the organization.

The payroll service coordinator will therefore be well organized, skilled with the use of Excel, and awesome in paying attention to details.

His/her role will also include working on special payrolls such as the yearly benefit and end of the year payroll modifications.

He/she will input information into payroll system to estimate wages and reductions.

The payroll service coordinator will be mandated to connect with the human resources unit to guarantee completeness of payroll information including data associated with rate modifications, fresh recruitments, dismissals and transfers.

He/she will then perform updates as required. This will also involve carrying out specialized project works as designated by management.

The coordinator of payroll service will work on specialized payrolls, such as the yearly benefits and end of the year payroll modifications.

His/her responsibilities will also include carrying out research, and finding solution to questions from staff and managers with regards to the operation of payroll information such as employment validations, retroactive pay estimations, tax enquiries, staff compensation and other modifications.

Payroll Service Coordinator Job Description Example/Sample/Template

Typically, payroll service coordinators will perform the key tasks, duties, and responsibilities shown in the sample job description below in most organizations where they are employed.

  • Evaluate and import staff timecards in the company’s system through the use of spreadsheets actualized and enclosed by the business team
  • Inspect figures for precision and the required authorization
  • Evaluate payroll documentation for any required modifications as necessary
  • Evaluate wage calculated and rectify errors to guarantee correctness of payroll
  • Document modifications affecting wages, such as loan payments, exemptions and insurance coverage for each staff to revise the master payroll records
  • Document data associated with transfer of staff between units
  • Perform proportional division of expenditure to be credited or debited to each department or cost accounting documents
  • Update records of nontaxable wages and leave payments
  • Work on periodic reports of deductions and income taxes

Payroll Service Coordinator Job Description for Resume

A good and effective resume for this position can easily be prepared by extracting information from the payroll service coordinator job description example above.

Payroll Service Coordinator Requirements: Knowledge, Skills, and Abilities for Career Success

The individual seeking the post of coordinator in charge of payroll will be expected by most employers to possess the essential requirements highlighted below:

  • Minimum of a college diploma with an associate degree having emphasis on bookkeeping or business management
  • Not less than two years working experience with computerized payroll procedures
  • Display of talent in organizing priorities and time sensitive targets in an effective way
  • Display of cutting edge computer skills and application of MS Office package, including Excel, MS Word, Outlook, and PowerPoint
  • Mastery of editing, punctuation and grammar usage
  • Ability to offer painstaking attention to detail, and be self motivated, as well as the ability to maintain confidentiality
  • Accurate understanding of the sensitivity and significance of the office of a payroll service coordinator and its privacy
  • Strong sense of understanding of the urgency associated with payroll expectations and requests