Fleet Manager Job Description, Duties, and Responsibilities

By | November 1, 2023
Fleet Manager Job Description
Fleet managers ensure vehicles are in good working condition when needed for use.

This post provides detailed information on the fleet manager job description, including the key duties, tasks, and responsibilities they commonly perform.

It also highlights the major requirements you may be expected to meet to be hired for the fleet manager role by most recruiters/employers.

What Does a Fleet Manager Do?

A fleet manager is responsible for the selection of appropriate vehicles, maintaining them, and making sure that they are in good shape to carry out their functions.

The fleet manager job description entails making sure that required vehicles are in top shape so that the company will be able to distribute their products or render service effectively at a minimal cost.

When it comes to acquiring new vehicles, it is also part of the fleet manager’s job description to decide the vehicle to buy (the ones that best suit the needs of the company at that particular point in time).

His/her role also entails deciding the method via which the financing of the fleet will be done.

After acquired vehicles have been used to their maximum capacity, it is the manager that negotiates and makes the necessary arrangements to ensure that the used vehicles are re-sold at the highest possible price in a bid to recoup some funds back for the company.

The fleet manager in most cases sets up scheduling programs that will help in maintaining the vehicles’ operational abilities and prolonging their lifespan.

This, he/she does by either creating a service department within the company or appointing an external auto-service center to handle the maintenance of the vehicles and the supply of spare parts if the need arises.

In a bid to manage time effectively, he/she negotiates a strict vehicle-servicing time limit with the auto-service center(s).

He/she makes sure that the vehicles are serviced regularly in order to keep up with deliveries to customers, hence maintaining or even surpassing revenue levels of the company.

The manager normally makes use of fleet management software to regulate data collection and recording procedures which helps in monitoring vehicle performance.

His/her work description also involves screening and analyzing acquired data to be able to take necessary measures to reduce operational costs.

The fleet manager also uses certain devices to monitor the driving patterns of drivers, such as over speeding and excessive application of brakes.

He/she makes use of GPS systems to know the particular location of vehicles which increases the possibility of the vehicles being tracked or found in case they are stolen.

These GPS systems also assist fleet managers in taking necessary actions in a situation where there is delay in delivery.

The manager’s functions also involve creating and managing fleet policies and/or procedures, which include assigning of vehicles to drivers and managing accident reports.

Fleet Management Job Description Example/Template

Fleet managers perform various functions to keep vehicles in great working condition to be effective in distributing company products when needed to do so.

The major duties, tasks, and responsibilities commonly performed by managers in charge of fleet are shown in the job description example below:

  • Decide the vehicles to be bought and how they are to be equipped
  • Oversee the sale and/or auction of used vehicles as at when due
  • Regularly report expenses and performances of the fleet to the management of the company
  • Draw up a budget for the company’s fleet management department and present it to management for further analysis and approval
  • Ensure compliance of the company with government regulations that have to do with the transportation industry
  • Take preventive measure to ensure safety of vehicles and drivers too
  • Make sure vehicles are always ready and available to meet orders by scheduling and monitoring current trends in the industry, so as to enable forecasts
  • Make sure that all vehicles are properly registered; carry out inspection on regular basis
  • Take part in different workshops and/or programs to keep up with new trend in the industry
  • Monitor fuel purchases by administering fuel cards for all vehicles to their respective drivers. This is done in order to regulate costs/expenses.

Requirements – Abilities, Skills, and Knowledge – for Fleet Manager Role

If you are applying for the fleet manager job, here are common requirements and qualifications you may need to have to access the role:

  • Excellent and effective communication and interpersonal skills
  • Good analytical and coordinating abilities
  • Must possess good leadership qualities
  • Must be proactive and be able to pay keen attention to the smallest of details
  • Ability to work as part of a team
  • Must be able to motivate the drivers to ensure their full co-operation at all times
  • Must be able to manage time effectively and also meet/beat deadlines
  • A minimum of 5 years working experience in a similar role (in a fleet management company)
  • At least 2 years of driving experience in a delivery role
  • A level 3 fleet management certification
  • Basic knowledge of computer applications
  • Any other relevant certification will be a plus.


If you are an employer in the process of hiring for the fleet manager position, you can apply the sample job description provided in this post to make a good description for the role.

By publishing a detailed description when recruiting for the position, you can improve your chances of attracting the desired candidates who are best qualified for the job.

This article also helps individuals who are interested in the fleet management career to know more about what the job entails.