Accounts Payable Assistant Job Description, Key Duties and Responsibilities

By | September 2, 2023
Accounts Payable Assistant job description, duties, tasks, and responsibilities
Accounts Payable Assistants perform various tasks including processing invoices and making payments. Image source:
Accounts Payable Assistants perform various tasks including processing invoices and making payments. Image source:

This post provides complete information on the job description of an accounts payable assistant, to help you understand the work they do.

It also highlights the key tasks, duties, and responsibilities that majorly make up the accounts payable assistant work description.

Please, read on:

What Does an Accounts Payable Assistant Do?

The accounts payable assistant accomplishes tasks involving payments; and handles expenditure by obtaining, processing, validating, and harmonizing invoices.

He/she harmonizes processed work by validating entries and differentiating balances from system reports.

The job description of an accounts payable assistant also includes carrying out analysis of invoice and expenditure reports, and recording of entries.

He/she will remunerate vendors by supervising discount possibilities and validating federal identity numbers.

The role of the accounts payable assistant may also include offering support to an organization’s accounting unit with principles that operate effectively and precisely.

He/she will perform monetary, clerical, and administrative duties which encompass services like supervising and processing expenditures and payments, as well as handling the payroll system.

Accounts payable assistants ensure that personnel are remunerated promptly, and that dealers are paid in line with consented terms.

They obtain, validate invoices, and review transactions to guarantee that appropriate procedures and policies are strictly followed.

The responsibilities of accounts payable assistants also involve preparing invoices in groups for data input.

This position often deals with handling of both the weekly check run and the backup reports.

The individual holding this post will also log in checks into the log book, organize manual checks, post out vendor checks, and maintain the monthly financial statements, general ledgers and vendor files.

Other tasks they may perform include handling payroll checks with accuracy while sustaining the privacy of personnel files; processing forms and estimating benefits, salaries, hours of duty, deductions and audit pay.

The ideal candidate for this post will be expected to source taxes and deductions and render contributions to the accounting team.

Accounts Payable Assistant Job Description Example/Sample/Template

The job description example given below shows a list of key tasks, duties, and responsibilities accounts payable assistants are usually expected to carry out in most organizations they work with.

  • Handle accounting ledgers by validating and forwarding account operations
  • Certify vendor accounts by harmonizing monthly statements and affiliated transactions
  • Handle historical documents by filing records
  • Allocate petty cash by documenting entry, validating all documentation
  • Give account of sales taxes by estimating on paid invoices
  • Safeguard organization’s value by preserving confidential information
  • Revise job knowledge by partaking in educational possibilities
  • Achieve organization and accounting objectives by executing affiliated outcomes as required
  • Fashion out new or preserve vendor records according to unit procedures and policies
  • Process all forms of payment options
  • Work on and print checks, as well as promptly acknowledge inquires from administration and staff with regards to issues of invoicing and others.

Accounts Payable Assistant Job Description for Resume

To prepare a resume for use in seeking the job of an accounts payable assistant, the above job description sample, which shows the functions holders of the position usually perform, can be used in writing such resume.

Accounts Payable Assistant Requirements: Knowledge, Skills, and Abilities for Career Success

Employers hiring new accounts payable assistants usually require applicants for the position to possess the following qualifications and attributes to be considered for the job.

  • Must have the ability to handle general ledgers and precisely organize, input, supervise, and audit accounts payable procedures and processes
  • Excellent in maintaining confidentiality
  • Outstanding interrelations skills, team building spirit, and ability to resolve issues in a dynamic manner
  • Excellent bookkeeping, communication, and decision making skills
  • Sufficient knowledge of auditing and entering of documents with precision
  • Must have the ability to handle stress and manage time effectively
  • Must possess attributes of respectfulness, honesty, integrity, and flexibility
  • Must have the ability to cope with frequent interruptions.