Payroll Supervisor Job Description, Key Duties and Responsibilities

By | September 1, 2023
Payroll Supervisor job description, duties, tasks, and responsibilities
Payroll Supervisors ensure timely and correct processing of payroll. Image source:

This post provides detailed information on the payroll supervisor job description, to help you learn the key duties, tasks, and responsibilities that they perform.

What Does a Payroll Supervisor Do?

The payroll supervisor is charged with the responsibility of ensuring that payroll is processed timely and with precision.

He/she will answer queries from any of the business heads and will be accountable for ensuring that work load is stabilized and that team members are functioning with accuracy.

The payroll supervisor job description entails keeping the team inspired and ensuring togetherness and efficiency.

He/she monitors payroll representatives to guarantee that all processes are implemented suitably and promptly.

This individual will also function as the subject matter professional and growth point to find solution to issues and consistently watch out for progression in operational processes.

The payroll supervisor’s role and duties also involves designing and implementing initiatives.

He/she enhances the contributions of the team through counseling, coaching and executing practical solutions to business matters with little or no referral to management.

He/she will conduct work planning computation and enhance the performance of the team.

This will involve working with the payroll manager to outline standards and modifiable approaches for payroll operations.

The individual in this position handles efficient external customer relationship within his or her own aspect of responsibility and develops client associations in the larger group or unit.

He/she interprets daily business goals and prepares the implementation of operational procedures and work plan.

This entails being engaged in supervision of personnel, standing in for the manager as required and working on schedules to guarantee suitable coverage.

Payroll Supervisor Job Description Example/Sample/Template

Most payroll supervisors perform the following duties, tasks, and responsibilities shown in the job description example below:

  • Initiate team meetings and phone calls on a weekly basis and as often as necessary
  • Offer assistance in supervising workload, assessing direct reports and may revise the evaluation and departmental plans of other personnel
  • Guarantee that team members obtain the mandatory skills and work according to business and personal development requirements
  • Offer guidance to and share knowledge with team members in relation to their area of specialization
  • Provide assistance to the payroll manager to initiate yearly team goals
  • Earmark process enhancement initiatives and initiate standards for new processes
  • Act as a backup for team members who are on vacation or high magnitude work operations
  • Attain payroll monetary standards by offering yearly budget information, identifying variances, monitoring expenditures, and executing modifying actions
  • Keep records up to date by reviewing and entering modifications, including exemptions, deductions, status and pay, vacation earned, paid time not worked and insurance modifications
  • Ensure a balance in payroll accounts by auditing information, recognizing and correcting irregularities and creating journal entries
  • Ensure maintenance of life insurance data by giving updates on estimations, preparing of requests on checks and working out disbursements

Payroll Supervisor Job Description for Resume

Please note that if you need to write a resume for this post, the payroll supervisor job description sample above can serve as a good source of information in making the Professional Experience section of the resume.

Payroll Supervisor Requirements: Knowledge, Skills, and Abilities for Career Success

The following qualities are usually required by prospective employers from applicants for the job of payroll supervisor:

  • Possess college degree in the field of business management or associated courses with Certified Payroll Professional (CPP) certification a preference
  • At least five years of functional experience in a payroll location, operating with multiple areas
  • Excellent ability to understand and read short correspondence, memos and instructions
  • Display of dexterity in writing sometimes intricate correspondence
  • Ability to effectively forward information to clients, a small group or on individual basis, as well as to other members of staff of the company