This post presents exhaustive information on the human resources administrative assistant job description, including the key duties, tasks, and responsibilities they commonly perform.
It also highlights major requirements you may be expected to fulfill to be hired for the human resources administrative assistant role by most recruiters/employers.
What Does Human Resources Administrative Assistant Do?
Human resources administrative assistants provide office support to HR directors as well as the overall human resources department by maintaining personnel files, drafting correspondence, and performing various other administrative functions.
They are the behind-the-scene collaborators whose main job description involves helping human resources managers accomplish HR related tasks.
In performing their duties, administrative assistants carry out all clerical activities in an organization’s HR division.
They maintain employee information by inputting employment and status-change data. They also ensure confidentiality of employee information by keeping human resources details classified.
In fulfilling their role, administrative assistants in the human resources unit of most firms, provide professional response to inquiries concerning benefits, salaries, and other related questions.
Their responsibility, which is mainly administrative in nature, entails tasks such as documenting grievances, absences, terminations, compensation information, and performance reports.
They are also involved in the recruiting, hiring, and training of new employees.
As part of their duties, HR administrative assistants post job openings, gather information on new applicants and inform employees of their hiring status.
They handle everything from scheduling the office holiday party to handling travel arrangements for company executives.
They also orient new employees by providing orientation information packets.
As part of their work description, human resources administrative assistants also contribute to the review of company policies by gathering payroll information, as well as obtaining signatures for benefit programs.
They work with human resources managers to select applicants which meet specified job requirements.
They are also responsible for arranging accommodation and organizing external training activities for new recruits as may be required.
To be hired for the human resources administrative assistant job position requires a Bachelor’s degree in human resources or relevant field.
Some of the major qualities you will need to excel in this position include communication, IT, and organizational skills.
Human Resources Administrative Assistant Job Description Example/Template
Human resources administrative assistants perform various functions in the HR unit of most organizations.
The typical duties, tasks, and responsibilities they perform are listed in the job description example given below:
- Provide office support in the screening, interviewing, and testing of applicants
- Notify existing staff of available internal positions or opportunities
- Maintain personnel records using information technology equipment
- Assist HR managers to obtain temporal staff from contract agencies
- Carry out payment processing by calculating employee salary, distributing checks, and maintaining payroll records
- Prepare paperwork for human resources policies and procedures
- Process employees’ requests and provide relevant information
- Manage the department’s telephone center and address queries accordingly
- Prepare reports and presentations for internal communications
- Provide information on company operations to orient new employees
- Assist in payroll preparation by providing relevant data like absences, bonuses, and leaves
- Update human resources databases by inputting information on new hires, separations, vacations, and sick leaves
- Prepare passes, identification cards and badges for employees according to their ranks
- Monitor unemployment claims by reviewing claims, substantiating documentation, and requesting legal counsel review
- Document human resources actions by completing forms, logs, and records
- Update job knowledge by participating in educational opportunities and reading professional publications.
Requirements – Skills, Abilities, and Knowledge – for HR Admin Assistant Job
If you are applying to the position of HR admin assistant, here are major requirements you may be expected to fulfill to qualify for an interview with most organizations:
- Education and Training: To become a human resources administrative assistant, you require a Bachelor’s degree in human resources, labor relations, or organizational development, or in a related discipline. Proven experience as a human resources assistant or clerk increases likelihood of securing an HR admin assistant job
- Organizational Skill: HR administrative assistants are well versed in maintaining employee information, scheduling interviews, and performing other administrative tasks to ensure smooth HR operations
- Reporting skill: They provide timely updates and reports to human resources managers to ensure deadlines are met
- IT Skill: They have good knowledge of office software and are able to operate information technology equipment to ensure ease of operations.
If you are an employer recruiting for the role of human resources administrative assistant in your organization and need a description for the job, you can easily and conveniently create one by applying the duties and responsibilities of the position and the sample work description given in this post.
You are sure to produce a detailed job description that can attract the best qualified people to your offer.
You will also find this article beneficial if you are interested in the human resources career. Your knowledge of what HR administrative assistants do will be significantly increased by reading this post.