This post presents exhaustive information on the human resources clerk job description, including the key duties, tasks, and responsibilities they commonly perform.
It also highlights major requirements you may be expected to fulfill to be hired for the human resources clerk role by most recruiters/employers.
What Does a Human Resources Clerk Do?
Human resources clerks have an essential role of maintaining records, preparing a variety of complex documents, and carrying out secretarial functions to support human resources procedures and policies.
Under direct supervision, their job description entails performing a variety of specialized clerical duties requiring knowledge of human resources operations.
They spend most of their time assisting human resources coordinators to ensure a fluid hiring process.
As part of their responsibilities, human resources clerks help in sourcing candidates, setting up interviews, maintaining records, and managing clerical duties.
Their role also includes overseeing the processing, verification, and maintenance of personnel documents such that indicate job offers, regret or appraisal.
They also assist HR coordinators in the preparation, typing, and posting of job descriptions to advertise an opening.
In performing their duties, human resources clerks implement training and orientation for new and existing staff.
They are usually proficient in the use of office equipment such as computer systems, scanners, and printers, which they employ in the processing and organization of personnel documentation.
When they are not communicating with candidates or collaborating with co-workers, they are completing duties that involve the use of specialized tools like spreadsheets and applicant tracking software.
Their work description also involves answering phones, responding to inquiries, and forwarding calls/messages as appropriate.
Clerks working in human resources units of most organizations develop and maintain various logs and other record-keeping systems related to assigned functions.
They assist in day-to-day human resources tasks, such as filing and issuing staff IDs and name tags.
They also support the coordination of staff uniform program, including the distribution, returns, and laundry services.
The human resources clerk job requires at least a high school diploma and one year of clerical experience in an HR department.
The qualities you need to have to succeed in this role include ability to thoroughly carry out instructions and maintain accurate/efficient typing speed.
Human Resources Clerk Job Description Example/Template
Human resources clerks perform various functions in support of the HR office.
The job description example below shows typical duties, tasks, and responsibilities that usually make up the functions of the human resources clerk in most organizations:
- Prepare, process, and review a variety of documents, including applicant/employee files, payroll records for completeness, accuracy, and submission standards
- Type variety of documents in drafts and final form
- Proofread materials for correct grammar, spelling, and punctuation
- Assist in processing unemployment verifications
- Assist in administering employees benefit program and activities
- Schedule meetings, sort/distribute mail, and maintain departmental files
- Maintain department supplies and process invoice for payment
- Support the recruitment process by mailing applicant notifications and administering typing tests
- Operate a variety of office tools, including computers, specialized softwares, photocopiers, fax machines, and printers
- Understand and implement oral and written instructions
- Communicate updates to superiors orally and in writing
- Establish and maintain cooperative work relationships with those contacted during the course of work operations
- Direct visitors and employees to appropriate offices
- Answer routine question, distribute and explain forms such as employment application
- Perform any other task or function as assigned by employer.
Requirements – Skills, Abilities, and Knowledge – for Human Resources Clerk Job
The under listed are the necessary requirements you need to have to be qualified to access the human resources clerk job and get an interview with most organizations:
- Education and Training: To become a human resources clerk, you require minimum of a high school diploma, although some employers prefer HR clerks to possess an Associate’s or Bachelor’s degree in business management, finance or public administration. Having prior experience in a human resources environment increases job competitiveness. Strong knowledge and experience in the use of resume databases or HRMS is also useful for the position
- IT Skill: Human resources clerks are well versed in the use of computers systems as well as softwares such as spreadsheets and word processors
- Communication Skill: They are able to distribute relevant information to general HR department and company employees using appropriate language
- Organizational Skill: They provide administrative and clerical support to ensure smooth HR operations in an organization.
The sample human resources clerk job description provided in this post can be useful to employers who are hiring for the role.
By editing or modifying it, you can create a detailed description that captures the major duties and responsibilities of the human resources clerk position you are looking to fill.
You are sure to attract applicants with the right skills, competence, and experience for the job.
This post is also helpful to individuals aspiring to become an HR clerk. The detailed information about the career provided here will help improve their knowledge of the role.