Event Planner Assistant Job Description, Duties, and Responsibilities

This post provides detailed information on the event planner assistant job description, including the key duties, tasks, and responsibilities they commonly perform.

It also highlights the major requirements that you may be expected to fulfill to be hired for the event planner assistant role.

What Does an Event Planner Assistant Do?

An event planner assistant works under the supervision of an event planner or coordinator in order to ensure that an event such as religious program, wedding, trade shows, corporate meetings, football competitions (like the world cup), races, charity events, conferences, and international events play out as planned and free from any avoidable hitch.

Event planner assistant may work for private event planners/coordinators, the events departments of companies, hotels, etc.

His/her job description requires that he/she liaises with the various vendors that may have been contacted to carry out one duty or the other.

He/she is required to ensure attendees of events enjoy a good experience; he/she works with the marketing team to create the best marketing strategy for the event.

An event planner assistant is expected to constantly work with their clients and keep them updated on the progress of plans for the event.

He/she is usually detailed to coordinate the activities of volunteers for the event.

His/her work description involves keeping and maintaining an inventory of equipment needed and to ensure that automobiles required for an event are in good state.

The assistant is required to help meet attendees’ needs, which may range from transportation to accommodation requirements.

He/she carries out the whole gamut of work that may be delegated to him/her by the event coordinator, and assist him/her in ensuring that the event venue is thoroughly cleaned.

He/she ensures that appropriate and adequate waste disposal bins are made available to reduce the possibility of the venue of the event being unnecessarily littered.

Event Planner Assistant Job Description Example/Sample/Template

Event planner assistants perform various functions in ensuring a hitch-free event for their clients. The typical duties, tasks, and responsibilities performed by most event planner assistants are presented in the job description example below:

• Helps in reducing cost of running events
• Ensures the event coordinator’s work is less cumbersome
• Ensures adequate compliance with fire safety regulations
• Assists in securing the best venue for the event after considering the event’s budget, purpose, and the pedigree of the expected guests
• Makes certain that merchandise for the event are adequately supplied
• Prepares financial report on an event
• Attends to inquiries that may be made by clients
• Secures appropriate entertainment for the event considering the purpose of the event, expected guests, budget, etc.
• Ensures foods and drinks are adequate and qualitative
• Carries out a follow-up with clients in order to find out their level of satisfaction with the planning and final execution of the event
• Provides the client with a copy of the final financial report for his/her perusal
• Ensures the availability of adequate restroom facilities and toiletries
• Carries out a follow-up with invited guests on their level of satisfaction with the event.

Requirements – Skills, Abilities, and Knowledge – For Event Planner Assistant Role

If you are looking to apply for the role of an event planner assistant, you will need to satisfy certain requirements from employers to be qualified to access the position.

Highlighted below are common requirements, including skills, knowledge, abilities, and qualifications that you may need to have to stand a chance of being hired for the event planner assistant job:

• A minimum of High school leaving certificate
• Possess people management skills
• Possess proven customer service skills
• Effective conflict management and interpersonal skills
• Strong ability to communicate effectively orally and in writing
• Problem solving and marketing skills
• Strong ability to work as part of a team
• Possess outstanding organization and time management skills
• Ability to pay attention to detail and maintain quality focus and professionalism
• Computer literacy with dexterity in the use of Microsoft applications such as Microsoft Word, Excel, etc.
• Proven and excellent project management skill
• Strong ability to attend to clients compassionately.

Conclusion

If you are an employer in the process of hiring for the event planner assistant position, you can easily and quickly produce an effective description of the position in your organization by applying the sample event planner assistant job description given above.

With the job description that you will create, you will be able to clearly inform intending applicants of the competence and qualities of the assistant to event planner that are needed. And that means, you will improve your chances to getting the best suited individuals for the position.

Also, if you are a job seeker looking to get into the event planning career, you will find this post beneficial in learning about what duties and responsibilities to expect to perform if employed as an assistant to an event planner.