Residency Coordinator Job Description, Key Duties and Responsibilities

By | July 14, 2023
Residency Coordinator Job Description
Residency coordinators provide supervision and coordination for the activities of patients, patients’ families, and resident physicians in the department.

This post provides in-depth information on the residency coordinator job description, including key duties, tasks, and responsibilities they commonly perform.

It also highlights the major requirements that you may be asked to fulfill to be hired for the residency coordinator role.

What Does a Residency Coordinator Do?

The residency coordinator job description entails conducting scheduling and coordination to patients, patients’ families, and resident physicians, as well as managing the operation and functions of the department.

It also involves providing supervision to residents or assistant residents in their assigned units or clinics.

Residency coordinators are usually in charge of all advertising, interviewing, and selecting new residents, doctors, and other personnel.

This position assists the medical staff to provide medical services to the general public by performing duties such as answering questions and helping people who have problems.

Residency coordinators are in charge of maintaining the quality of services provided by the residency program.

They are responsible for managing finances.

A residency coordinator performs many administrative duties, such as maintaining medical records and information, recommending changes to medical procedures, evaluating personnel performance, preparing reports, communicating with physicians, etc.

They also maintain equipment inventory checks and make sure that all facilities are up to date.

It is also their responsibility to perform emergency evacuation drills, provide emergency care during disasters, and coordinate with professional organizations, such as American College of Surgeons (ACS), etc.

In addition, the residency coordinator work description involves monitoring the credentialing process of physicians, resident physicians, and other healthcare providers.

It also involves helping department heads by organizing meetings; such as conducting a case presentation and facilitating the discussion during meetings.

Another duty for the residency coordinator is developing new strategies for their departments and assisting in defining new policies and procedures.

It also entails preparing budget requests, providing reports on procedures and projects, etc.

Residency coordinators have to make sure that the communication lines are open between departments and that all medical staff members interact with each other effectively so that patient care is assured.

Residency Coordinator Job Description Sample/Example/Template

The residency coordinator job description entails the following duties, tasks, and responsibilities:

  • Schedule and coordinate all travel/residential/international medical education activities, student loan arrangements and budgetary concerns
  • Monitor and manage residency student loan repayments in compliance with the University Financial Aid Office (UFAO) policies and procedures
  • Assist in providing a comprehensive review of work performed by residency program faculty members and staff
  • Maintain a current list of the names of these individuals and contact information for their offices to assure timely acknowledgement of positive performance reviews
  • Supervise the preparation and presentation of the annual report for the director that includes tuition/loan payment progress to the UFAO
  • Conduct financial and operational audits of residency programs to assure compliance with various administrative standards set forth by ACGME
  • Provide periodic review on behalf of the director on financial and performance trends within a residency program for support of reimbursement calculations and budgeting purposes
  • Assist with initiation of new grant programs (e.g., grant writing, grant management), manage grant budgets, prepare daily reports from grant monitoring visits, analyze data produced by grants and submit reports to central administration via e-mail or hard copy format according to established deadlines.

More on Residency Coordinator Job Description

  • Participate in the development and implementation of new grant funding (e.g., looking over grant proposals, writing letters of intent to potential grant donors, working with the finance department on grant expenses and guarantees)
  • Assist in development of a process for tracking residency program performance and other strategic initiatives that include planning, competition and funding review (e.g., reporting on progress towards quality-improvement goals)
  • Help in creating/implementing plan for simulation programs at the residency site; coordinating training programs for new faculty members; assist with planning/implementation of seminars, conferences and other educational opportunities for resident physicians
  • Assist in creation of innovative residency education opportunities for residents and attending physicians
  • Help with resident physician recruitment; target residency programs; create mock interview sessions with students at the institution.

Residency Coordinator Job Description for Resume

If you are writing a new resume or CV as someone who is presently working as a residency coordinator or have worked before in that role, then you can create a compelling Professional Experience section for your resume by applying the above sample residency coordinator job description.

You can highlight the duties and responsibilities of a residency coordinator shown in the job description example above in your resume’s Professional Experience.

This will show that you have been successful performing the residency coordinator duties and responsibilities, which can greatly boost your chances of being hired, especially if the new job that you are seeking requires someone with some residency coordinator work experience.

Residency Coordinator Requirements: Skills, Knowledge, and Abilities for Career Success

Here are major requirements that individuals seeking the residency coordinator role may be expected to fulfill to be hired:

  • Bachelor’s or equivalent degree in health-related field or related experience in medical training
  • Minimum of one to three years of experience in post-graduate medical training or a related health field (e.g., healthcare scheduling, program implementation, management)
  • Demonstrated knowledge of processes, procedures and practices within the healthcare and education settings
  • Proficiency with word processing software and/or specialized software, such as e-mail and databases
  • Knowledge of various computer programs (e.g., PowerPoint, Excel)
  • Demonstrated proficiency with Microsoft Office (Word/Excel/PowerPoint)
  • Proficient in administrative procedures, practices, and standards
  • Demonstrated ability to prepare regular accurate reports
  • Knowledge of WordPerfect
  • Demonstrated strong verbal and written communication skills
  • Possess collaborative skills and experience working in a large volume environment with many different individuals
  • Strong ability to resolve conflicts, build effective working relationships and work on a team
  • Demonstrated ability to approach issues from different perspectives
  • Strong flexibility in dealing with different situations, changes, etc.
  • Demonstrated initiative
  • Ability to work without supervision or close supervision
  • Must be able to travel and be willing to handle the stress of a busy academic institution
  • Possess flexible, patience, and cooperative attitude, as well as profound communication skills.

Residency Coordinator Salary

The average residency coordinator salary is $50,794 ( and $58,210 (

The best paying cities according to are: Atkinson, NE, $66,212; Green River, WY, $65,849; San Francisco, CA, $61,231; Bolinas, CA, $61,080; and Cool Valley, MO, $60,584 per year.

The hourly rate for a residency coordinator varies according to geographical location and job responsibilities involved.


Overall, the job of a residence coordinator is demanding, but rewarding. Residency coordinators are valuable members of the healthcare team who have the ability to make a huge difference in the lives of patients.

This post is helpful to individuals interested in the residency coordinator career. they will learn all they need to know about  what residency coordinators do.

It is also useful in making a detailed job description for the residency coordinator role by employers/recruiters.