Program Coordinator Job Description, Key Duties and Responsibilities

By | August 1, 2023
Program Coordinator Job Description
Program coordinators are responsible for planning, organizing, and coordinating event programs.

This post provides detailed information on the program coordinator job description, including the key duties, tasks, and responsibilities they typically perform.

It also highlights the major requirements that you may be expected to carry out if you are seeking the program coordinator role.

What Does a Program Coordinator Do?

The program coordinator is responsible for program and event planning activities for events that are held at an institution or by an organization.

They will coordinate and control the delivery of services and programs offered by the organization.

The program coordinator job description entails providing assistance to students, members or target audience in planning, organizing, and executing educational seminars, workshops, conferences, and other program activities.

It also involves program evaluation and research on program development, topics and activities for all educational programs of the institution, including resource centers, libraries, and laboratories.

Program coordinators assist other personnel of the organization in planning, developing, and implementing institutional goals, objectives, priorities, and plans.

Working with the institution’s faculty and staff in providing teaching assistance to students is a part of their duties.

This position is in charge of making forms, program reports, and documentation that are needed to administer a program or event.

They assist in planning orientation programs and serve as resource person, tutor, and advisor to students.

The program coordinator work description may also involve arranging and coordinating meetings with specific groups or individual students or clients.

It also entails developing, implementing, and evaluating programs in the field of education.

Program coordinators duties may include development and implementation of customized programs, such as ESL (English as a second language) workshops, program evaluation activities, and practical assistance with placement services.

One of their responsibilities include research and writing on educational programs, topics, and issues that are important to the institution’s mission.

They work closely with the institution’s faculty, staff, officers, and student body to develop a program for an event or seminar held at an organization or institution.

Program development in accordance with the institution’s mission is a key duty of this position.

Program coordinators are in charge of distribution and resolution of issues involving residency, tuition, fees, and other related student matters.

Additionally, they may be involved in the development of assessment plans and programs, implementing evaluation programs or performing related duties as needed.

The program coordinator may assist faculty or staff in developing or reviewing instructional materials such as course outlines, study guides, teaching aids and manuals or curricula used in instruction offered by an organization, institution or company.

Program Coordinator Job Description Sample/Example/Template

The program coordinator job description includes the following duties, tasks, and responsibilities:

  • Plan, organize, and coordinate the program
  • Ensure all participants are fully aware of their responsibilities
  • Monitor the progress of activities and determine if there is any unanticipated activity that must be addressed
  • Schedule staff to ensure delivery of services and activities
  • Develop resources for program implementation
  • Lay down markers for proposals and documents
  • Analyze data to prepare reports and evaluation forms on progress, achievements and problems during the program
  • Handle interviews, surveys, and supervision of participants with regards to the overall outcome of the program or project
  • Determine specific needs in terms of equipment, supplies, or personnel for different sections throughout the program or project
  • Prepare sustainability plans for the program or project
  • Coordinate activities with other organizations to ensure appropriate use of resources and capacity building for successful implementation of program or project
  • Train and supervise the staff in operating programs and projects within the regional office
  • Evaluate programs and projects to determine what is needed to make it successful
  • Provide technical assistance and training to other organizations when necessary
  • Collaborate with partner organizations, non-governmental organization, local governments, etc. to implement programs
  • Prepare presentations, reports on progress of the program or project as required by management
  • Manage time and ensure completion by organization managers of their assignments.

Program Coordinator Job Description for Resume

If you are making a new resume or CV as someone who has worked before as a program coordinator or are presently working in that role, you can create an effective Professional Experience for your resume by applying the sample program coordinator job description provided above.

You can express the duties and responsibilities you have performed as a program coordinator or are presently performing in that position in your resume’s Professional Experience by applying the one contained in the above program coordinator job description.

This will show to the recruiter/employer that you have been successful performing the program coordinator job, which can greatly boost your chances of being hired, especially if the new position that you are seeking requires someone with some program coordinator work experience.

Program Coordinator Requirements: Skills, Knowledge, and Abilities for Career Success

If you are seeking to work as a program coordinator, here are major requirements you may need to meet to be hired:

  • A Bachelor’s degree from the field of Social Science and at least two years of relevant experience
  • Excellent MS Office skills, including MS Outlook, Word, Excel, and Power Point
  • Self-motivation, computer literacy, and ability to work independently and under pressure
  • Flexible, adaptive, and ability to work effectively under deadline
  • Excellent interpersonal organizational, and communication skills, and strong ability to function in a team
  • Must be able to work in a multicultural environment and possess good inter-personal skills
  • Ability to work effectively with staff, partners, and the community at large
  • Must not have any criminal record; must not be a member of a political party and any organization that is active in partisan politics
  • A professional driving license will be an added advantage.

Program Coordinator Salary

The average compensation for a program coordinator in the United States is $41,702 ( and $40,215 in Canada (

According to Indeed, the top paying cities are New York, NY ($47,667), Washington, DC ($47,029), Seattle, WA ($46,242), Los Angeles, CA ($45,170), and Chicago, IL ($44,614) per year.

According to, there are now about 41,180 program coordinators working in the United States.

Women make up 71.2% of all program coordinators while men make up 28.8%.

White program coordinators are the most common ethnicity (57.2%) followed by Hispanic or Latino (18.8%), Black or African American (12.9%), and Asian (6.4%).


This post is helpful to individuals interested in the program coordinator career, to learn all they need to know about what the role does.

It is also helpful to recruiters/employers in making a detailed job description for the program coordinator position in their organizations.