Maintenance Supervisor Job Description, Key Duties and Responsibilities

By | September 1, 2023
Maintenance Supervisor job description, duties, tasks, and responsibilities
Maintenance Supervisors manage buildings and assign work to staff. Image source:

This post provides complete information on the job description of a maintenance supervisor, to boost your knowledge of the duties, tasks, and responsibilities they normally carry out.

What Does a Maintenance Supervisor Do?

A maintenance supervisor is the person in charge of supervising the upkeep of a building. They mostly work in commercial buildings, although at times they may work at a large residential estate.

The maintenance supervisor job description includes overseeing the physical environment of a building in order to determine what maintenance should be carried out.

It also entails assigning work to maintenance staff and at the same time responsible for managing the building.

A maintenance supervisor’s first duty is usually to make sure that the physical environment of a building is in adequate condition.

This means he/she will patrol both the indoor and outdoor areas of the apartment for areas that need repairs, or that shows signs of problems.

They also conduct periodical checks on all systems of a building, which includes plumbing, elevators, heating, and air conditioning, as well as other related mechanical components of a building.

A maintenance supervisor may also be responsible for the outward appearance of a building. This means patrolling the grounds to ensure that there are no hazards or spills.

Their role in the organization may also include inspecting the building regularly for peeled or chipped paint.

Other work they do include monitoring outdoor structures and gardens to ensure that the grounds remain aesthetically pleasant.

The supervisor must provide support to and be familiar with Environmental Management System; and must constantly be aware of any specific duties outlined in the program.

Maintenance Supervisor Job Description Example/Sample/Template

A typical maintenance supervisor’s job description will contain the following duties, tasks, and responsibilities, which they are expected to perform as shown in the example below:

  • Ensure all regulatory obligations relating to carrying out operational duties are completed in consultation with the environmental manager as required by the relevant certificate, regulation or permit.
  • Minimize severity or frequency of accidents of contractors and maintenance personnel through risk identification process.
  • Review weekly maintenance schedule.
  • Address concerns with the maintenance coordinator.
  • Review and assign work to maintenance employees.
  • Maintain schedule compliance and priority.
  • Complete maintenance jobs in accordance with the highest standards of efficiency.
  • Streamline associated repair costs and job execution.
  • Ensure prompt repairs by responding to emergency breakdowns.
  • Supply reporting to the maintenance coordinator on repair jobs including consumption of tools, materials, man hours and skills.
  • Review equipment history files.
  • Ensure accurate recorded histories in work order completions.
  • Report maintenance performance during major overhauls.
  • Develop and execute training plan for maintenance workers.
  • Provide grievance counseling when required.
  • Assign and reassign work as per emergencies and plant priorities.
  • Make sure that maintenance jobs are in accordance with all corporate policies and legislated regulations.
  • Promote communication as well as good relations between the production and the maintenance departments.
  • Ensure housekeeping, productivity, and quality of work standards are maintained, most especially within the mechanical maintenance department.
  • Aim and strive to achieve 98% reliability on all maintenance jobs.
  • Achieve departmental, as well as personal goals.
  • Investigate, provide and implement corrective measures for near misses and all safety incidents.
  • Responsible for the reliability cum maintenance of all plant equipment.

Writing a Resume for Maintenance Supervisor Job

The above job description sample can be employed in making a resume for the maintenance supervisor job, especially in writing the employment history part of the resume.

Maintenance Supervisor Requirements: Skills, Abilities, and Knowledge

Maintenance supervisors are expected to have the following qualities by employers, which will boost their ability to deliver on the job.

  • Possession of relevant technical knowledge.
  • Possess high level of safety awareness
  • Must possess clerical ability.
  • Must possess human resource skills to relate effectively with people from diverse background.
  • Must be educated and have experience in real estate.
  • Must possess good communication skills to interact with different groups of people effectively.