This post provides exhaustive information on the job description of an executive housekeeper, to help you learn the important duties, tasks, and responsibilities that they perform.
It also presents the major requirements you will need to meet to be considered for hiring for the executive housekeeper job.
What Does an Executive Housekeeper Do?
The executive housekeeper is responsible for maintaining order in the director’s office.
Executive housekeepers maintain the security of doors and windows at all times, and ensure that electronic equipment is working properly, including printers, computers, copiers, and fax machines.
The executive housekeeper job description entails keeping careful track of all financial records and reports to ensure that they are kept accurate.
It also involves ensuring that all financial accounting and inventory records are created in accordance with policies and procedures established by the company.
Executive housekeepers are in charge of keeping the chief financial officer, the chief accountant and anyone other than the director of operations apprised of inventory turns, supply costs, budget allocations, and price changes.
It is the duty of the executive housekeeper to check all employees’ vehicle registrations to ensure that they comply with company policy regarding mileage reimbursements.
He/she maintains files on any special requirements (i.e., medical issues) that may be requested by company personnel when it comes to benefits packages or retirement plans (i.e., life insurance coverage).
Executive housekeepers are in charge of ordering all office supplies and materials, and ensuring that they are delivered promptly and properly.
They oversee the functions of the department to make sure that they are carried out appropriately at all times on a day-to-day basis.
They handle any general requests or concerns that the director may have.
Executive housekeepers maintain a clean and organized office environment at all times, ensuring that it remains free of clutter and dust to the best of their ability.
They are also responsible for coordinating with other departments on an ongoing basis to determine if there are any potential issues when it comes to the cleanliness of office facilities (i.e., food debris from the cafeteria accumulating in the break room area, etc.).
They oversee all training for employees pertaining to the company’s policies and procedures, as well as making sure that training requirements are met on a consistent basis.
The executive housekeeper makes sure that any personnel changes in the department are handled properly, in accordance with the company’s policies and procedures on the matter.
As an executive housekeeper, it is your duty to maintain confidentiality at all times where it pertains to sensitive information pertaining to personnel, vendors, and clients alike.
Executive Housekeeper Job Description Sample/Example/Template
The executive housekeeper job description consists of the following duties, tasks, and responsibilities:
- Maintaining order in the director’s office, coordinating office activities with the administrative support staff, ordering office supplies and materials, and ensuring that they are delivered promptly and properly
- Making certain that all invoices are paid on time
- Maintaining inventory of supplies, carefully tracking over-age supplier purchases, and providing a report to the chief accounting officer outlining any possible reductions in operating expenses resulting from it
- Maintaining accurate financial records and reports to help ensure the proper recording of monies coming in and out of the company
- Ensuring that all financial accounting and inventory records are created in accordance with policies and procedures established by the company
- Keeping the chief financial officer, chief accountant, or anyone other than the director of operations apprised of inventory turns, supply costs, budget allocations, price changes
- Checking all employees’ vehicle registrations to ensure they comply with company policy regarding mileage reimbursements
- Maintaining files on any special requirements (i.e., medical issues) that may be requested by company personnel with respect to benefits packages or retirement plans (i.e. life insurance coverage.)
- Maintaining archival records for all of the company’s assets, including various documents ranging from business plans to strategic business plans, along with employee handbooks and insurance policies
- Ordering all office supplies and materials and ensuring that they are delivered promptly and properly.
Executive Housekeeper Job Description for Resume
If you have worked before in the position of an executive housekeeper or are presently working in that role and are making a resume/CV for a new job, you can apply the sample executive housekeeper job description above in making the Professional Experience section of your resume.
You can create a highly compelling Professional Experience section for your resume by stating the executive housekeeper duties and responsibilities from the job description example above.
This piece of information in your resume/CV can be very useful to your getting hired for the new job, especially if the new job requires someone with some work experience as an executive housekeeper.
Executive Housekeeper Requirements: Skills, Knowledge, and Abilities for Career Success
If you are seeking the job of an executive housekeeper, here are important requirements you may be expected to fulfill to be hired:
- Two to four years of experience in a housekeeping or custodial capacity
- High school diploma or equivalent, with an emphasis on accounting and/or administration
- Ability to work longer workweeks during the busy season, including Saturdays and evenings (office custodians occasionally do get overtime pay for working on the weekend)
- Good organizational and time management skills, along with a proven track record of meeting deadlines under pressure
- Good interpersonal skills, since they often have to deal with vendors and clients as well as other members of the office staff on a daily basis
- 18 years or more
- Ability to work in high-pressure environments without succumbing to stress
- Must be willing and able to uphold confidentiality on the director’s behalf in regards to the director’s schedule, itinerary, business plans and other sensitive information (i.e., must never divulge anything that could jeopardize the company, its employees or its clients)
- Must be willing and able to maintain confidentiality on the same level as that of his or her direct supervisor or employer.
Executive Housekeeper Salary
According to Salary.com, the base salary for executive housekeeper ranges from $44,611 to $62,409, with an average base salary of $53,256.
The executive housekeeper is similar to the custodian role, but on a larger scale, and has more responsibilities.
This post is helpful to individuals interested in the executive housekeeper career; they can learn all they want to know about the duties and responsibilities of executive housekeepers from this post.
It is also useful to recruiters/employers needing to make an effective job description for the executive housekeeper role in their companies for use in the hiring process for the position.
They can apply the executive housekeeper job description sample provided on this page.