Accounts Receivable Clerk Job Description, Key Duties and Responsibilities

By | September 3, 2023
Accounts Receivable Clerk job description, duties, tasks, and responsibilities
Accounts Receivable Clerks ensure the remittance of payment for goods and services. Image source:

An accounts receivable clerk is a person whose job description involves all forms of tasks associated with ensuring the remittance of payment for goods and services.

He/she reports to the accounting manager, or the accounts receivable manager, or the senior accountant, and will also make sure that all transactions are properly documented.
For most businesses or companies looking forward to generating income, all profits must be organized and paid into the suitable bank accounts.

The aspect of accounting, which deals with revenue generation, is known as accounts receivable.

It involves all classes of income accrued through sales of products and provision of services; and also through penalties and fines that have been assessed.

The accounts receivable clerk keeps computerized or manual accounting systems up to date and makes use of spreadsheets and Microsoft processing programs to carry out his/her duties.

The individual keeps track of all invoices sent though mail and confirms the posting of duplicates in the company’s filing system.

He/she might be assigned the role of making bank deposits on a weekly or daily basis.

The accounts receivable clerk’s responsibilities include initiating customer’s statements and ensuring they are mailed every month.

He/she will create spreadsheets for each category of client that will contain a list of outstanding invoices and the time due.

The accounts receivable clerk’s role also includes initiating several accounting statements, and dispersing them within the accounting units.

He/she will contribute to the accounting system close processes usually on every month or on a quarterly and yearly basis.

To be able to perform effectively on the job, it is imperative that the individual aspiring for the post of accounts receivable clerk should possess the ability to give quality attention to details.

He/she must have a pleasant customer service attitude and sufficient background in relevant accounting principles.

Accounts Receivable Clerk Job Description Example/Sample/Template

Here is an example of the Accounts Receivable Clerk job description, which consists of the duties, tasks, and responsibilities usually performed by most clerks specializing in accounts receivable:

  • Plan invoices and bills for services rendered, as well as sales made
  • Collaborate with the collections unit or any third – party collection firms for delinquent accounts
  • Keep account of expenditures by logging them into an accounting software or ledger
  • Make a total, and recording of amounts of deposits; filing of deposit slips, and putting the cash and slips into bundles
  • Create monthly, quarterly, and annual financial records and details of reports, which will include paid and unpaid invoices and other activities involving accounts receivable
  • Give direct responses to clients, as well as to store officers with regards to payment information for definite accounts.

Accounts Receivable Clerk Job Description for Resume

The work history segment of the resume for the post of accounts receivable clerk can be produced by using information from the job description sample above.

This section of the resume is important because it tells the employer that you have the needed expertise and experience to excel on the job.

Accounts Receivable Clerk Requirements: Knowledge, Skills, and Abilities for Career Success

The following skills, knowledge and abilities are essential for outstanding performance of duties for an accounts receivable clerk:

  • Minimum of two years technical or college degree with two years experience in accounts receivable duties
  • Outstanding mathematical skills and basic aptitude in spreadsheet and word processing programs
  • Excellent in the use of printers, fax machines, photocopiers, and other equipment used in the office
  • Excellent reading ability, with a unique understanding of simple correspondence and instruction
  • High level accuracy operating computerized accounting programs
  • Being productive in a versatile and multi-faceted working environment
  • Ability to solve critical problems in analytical manner
  • Ability to meet deadlines, which may become handy when faced with heavy workload.