Staffing Scheduler Job Description, Duties, and Responsibilities

By | October 26, 2023
Staffing Scheduler Job Description
Staffing schedulers are also responsible for approving breaks and leaves for employees.

This post provides detailed information on the staffing scheduler job description, including the key duties, tasks, and responsibilities they commonly perform.

It also highlights the major requirements you may be expected to fulfill to be hired for the staffing scheduler role by most employers/recruiters.

What Does a Staffing Scheduler Do?

A staffing scheduler, who is also referred to as a staffing coordinator, is responsible for making sure that staffing requirements for every work shift comply with both internal and external policies of an organization.

The staffing scheduler job description primarily entails preparing and organizing work schedules for employees to make sure that the required/appropriate number of personnel or staff are on duty in every given work period/shift.

In a bid to effectively carry out their role, the staffing scheduler has to work closely with both external agencies and internal employees.

He/she also schedules and approves work-breaks or work-leave for employees as well as makes sure vacant posts are filled so as to meet employment/staffing requirements for his/her company.

His/her duties also involve developing and keeping daily reports (on employees) that have to do with verifying the work-hours of every employee, verifying employees’ request for leave or time off, and also verifying vacancies that may exist in the company.

Any form of inconsistency, scheduling-related issues, and vacancies are being reported to the company’s management by the scheduler in charge of staffing.

His/her responsibilities (as regards reporting) may also include the verification of employee work hours with the company’s payroll department on a regular basis so as to make sure that payments are made accurately.

The staffing scheduler work description also entails providing help to the HR (human resources) department in various ways due to the relationship that exists between the roles of the staffing scheduler/coordinator and the responsibilities of the HR department.

The scheduler can also be described as someone that assists companies or organizations in recruiting, relocating, and retaining potential candidates for employment purposes.

Simply put, staffing schedulers assist businesses with personnel management.

When it comes to staff training, they have to be actively involved in the process of orientation exercises and training plans that are meant for employees (this includes both new employees and those that are already working in the organization/company).

They make sure that employees carry out their various duties in compliance with both internal and external policies and guidelines.

It is also the responsibility of the staffing coordinators to make sure that reports concerning employee operations are prepared and submitted to the appropriate authority as at when due.

In a case whereby issues arise with regards to employee compensation, the scheduler works closely with the payroll officer or department to rectify and/or correct such issue(s).

In general terms, any activity that has to do with the needs of the company’s staff or employees is normally supervised by the staffing scheduler.

Staffing Scheduler Job Description Example/Template

Staffing schedulers perform various functions in making sure that work-schedules are assigned appropriately to employees and that the schedules are effectively carried out.

Below is a job description example showing typical staffing scheduler tasks, duties, and responsibilities commonly carried out in most organizations:

  • Help in the process of hiring and training both new and existing employees
  • Develop work schedules and allocate employees to different duties and/or shifts
  • Prepare and submit reports that have to do with employee operations
  • Take responsibility for leave requests from employees and general work time-keeping (scheduling)
  • Work with the payroll unit to ensure appropriate employee settlement
  • Work closely with recruiting agencies to fill any existing vacancy in an appropriate way.

Requirements – Skills, Abilities, and Knowledge – for Staffing Scheduler Role

When hiring for the role of a staffing scheduler, most employers will expect applicants to possess the following requirements and qualifications to be considered for an interview appointment:

  • Must have excellent communication skills, especially verbal/oral communication
  • Must be able to work as part of a team, i.e., he/she must be an excellent team player
  • Possession of good organizational and leadership abilities is a prerequisite
  • Ability to work with little or no supervision
  • Good interpersonal skills
  • He/she must prove to be extremely reliable
  • Must have excellent time management abilities
  • A minimum of a BS or BA in Human Resources, Business Administration or any related field
  • At least 2 years work experience in a similar role
  • Any other certification would be of added advantage.


You will find the sample job description for the staffing scheduler position provided in this post useful if you are an employer hiring for the role.

You will be able to produce a detailed description for the position in your company by making use of the content of this post, and that will enhance your chances of getting the best-qualified candidates applying for the job.

Individuals interested in a career in the field of human resources will also find this post helpful in learning about the duties and responsibilities that characterize the position of the staffing scheduler.

With this information, they will be able to make better decision about working towards becoming a staffing scheduler or not.