HR Specialist Job Description, Duties, and Responsibilities

By | November 12, 2023
HR Specialist Job Description
Human resources specialists help to find the best candidates for vacant positions for their companies.

HR Specialist Job Description, Duties, and Responsibilities

What Does an HR Specialist Do?

Human resources (HR) specialists manage the labor relations of large organizations.

The human resources specialist job description entails aiding employers in sourcing qualified candidates to meet their human resources requirements.

They also conduct orientation of new recruits and handle employee concerns by liaising between the management and staff of an organization.

In performing their duties, human resources specialists collaborate with the recruit manager to develop criteria for an ideal candidate.

They liaise with recruit agencies to find employees most suited for a position.

Their role also involves developing job descriptions to highlight the responsibilities expected of a candidate.

HR specialists conduct the interviewing of potential employees as well as the processing of recruitment paperwork.

They carry out hiring processes such as verification of candidate references and background checks.

They also manage the relocation of new recruits, as well as provide temporary lodging.

As part of their responsibilities, HR specialists ensure compliance with all federal and state legislations on labor.

They maintain an up-to-date knowledge of labor laws related to minimum wage, child-labor, overtime, and record-keeping.

Their work description also entails determining mode of work operations as well as salary structure for staff.

They relay company policies and guidelines to employees, and enforce standards for professional behavior and general work operations.

They also address employee concerns, such as work complaints, harassment, and grievances.

Usually, HR specialists confer with company management to develop and implement personnel policies and procedures, as well as provide recommendations on recruitment and retention programs.
They prepare materials useful in training/orientation of new recruits and maintain proper records of HR paperwork, such as organizational charts, employee hand books, and performance assessment forms.

In fulfilling their role, human resources specialists utilize internet resources, media advertisements, and job fairs to attract qualified job candidates.

Also, production of reports to provide management with information regarding performance appraisals and interviewing activities is part of the description of most HR specialists.

To get into the HR specialist job requires a Bachelor’s degree in human resources management, business, public administration, or in a related discipline.

The qualities required for success on the job include attention to details, communication, and interpersonal skills.

HR Specialist Job Description Example/Template

HR specialists perform various functions as they work to hire the best candidates for their companies.

Here is a job description example, highlighting the major tasks, duties, and responsibilities of the position:

  • Verify references and conduct background checks on job candidates
  • Provide applicants with information regarding compensation, job benefits, and working conditions
  • Use human resources management software to prepare and maintain records of employee hiring, promotion, transfers, or termination
  • Explain human resources policies, standards and procedures to employees to ensure compliance
  • Conduct interviews and review applications to match candidates with job requirements
  • Carry out search for choice candidates by using the services of recruiting agencies and networking or internet resources
  • Interview exiting employees and process the paperwork for employment termination
  • Develop and implement hiring strategies to meet the human resources needs of an organization
  • Conduct review of personnel policies by analyzing employment-related data to identify areas that require improvement
  • Ensure company recruitment processes support guidelines for equal employment opportunities
  • Review applicant qualifications to ensure they meet the eligibility requirements for licensing
  • Conduct research to determine selection or testing techniques appropriate for applicant evaluation
  • Ensure recruitment criteria conform to standards of professional/statistical testing
  • Administer intelligence, skill, psychological or drug tests to assess current or potential employees
  • Provide management with reports of staff performance and interviewing operations.

Requirements – Skills, Abilities, and Knowledge – for HR Specialist Job

The typical requirements most employers may want you to fulfill to be able to apply for the human resources job are shown below:

  • Education and Training: To become an HR specialist, you require a Bachelor’s degree in human resources management, business, public administration, or in related fields. Certification from professional human resources association such as the Society for Human Resources Management (SHRM) is usually required by employers
  • Attention to Details: HR specialists monitor work operations to ensure compliance with federal and local labor laws
  • Interpersonal Skill: They are able to work with hiring managers and other recruit personnel to meet the human resource needs of a company
  • Communication Skill: They are proficient in interacting with supervisors, hiring agencies and new recruits to relay necessary information.


If you need to create an HR specialist job description, the sample copy in this post can help you to quickly make one.

You can write a detailed work description that is effective in attracting the best HR specialists when you are hiring for the position.

Also, if you are interested in the human resources career, the information in this post will help you learn about the duties and responsibilities of the role so you can be well prepared for it.