Events Administrator Job Description, Key Duties and Responsibilities

Events Administrator Job Description, Key Duties and Responsibilities

This post provides complete information about the job description of an events administrator to help you learn about what they do.

It highlights the key tasks, duties, and responsibilities that commonly define the events administrator work description in most organizations.

It also provides information on the major requirements that recruiters usually expect applicants for the events administrator job to meet to be qualified for hiring.

Please, continue reading to learn more about the events administrator career:

What Does an Events Administrator Do?

An events administrator is responsible for carrying out the administrative functions of events or occasions.

In other words, an events administrator can be described as a professional individual who is responsible for managing, directing, controlling, and supervising several events or occasions.

He/she also serves as an executive or principal of the particular event that he/she is administrating or in charge of.

Therefore, the various functions of an events administrator are centered largely on the organization he/she works for.

This organization, brand, or company is usually focused on the planning and organization of concerts, conventions, festivals, seminars, parties, and various other events.

In the process of performing his/her duties, an events administrator will be responsible for all the agreements or correspondences that are sent to customers or clients who have booked functions with the event planning or event management organization or brand that he/she works for.

The major responsibilities in an events administrator job description include the overseeing and processing of conference and events bookings, chasing up calls and efficiently communicating with customers or clients, liaising or working in relation with other departments about customer or client requirements or needs.

It also involves preparing brochures for enquiries, negotiating and selling conferences and events over the telephone, and several other events administrative functions.

Events administrators must sharpen their skills in the areas of telesales and marketing in order to effectively and efficiently negotiate with clients in the process of selling conferences and events over the telephone.

Furthermore, they must ensure that events are planned and organized according to clients or customers’ requirements on time and within budget.

This demands that an events administrator be organized, analytical, composed, time conscious, and financially intelligent.

He/she must also possess strong organizational skills and must always pay particular and good attention to detail.

Sound communication and telephone skills, and the ability to write error-free emails and letters are also good qualities to have to succeed in the events administrator career, as well as the ability to handle complaints and liaise with guests or clients.

In terms of academic qualifications, an events administrator should have a Bachelor’s degree in hospitality, communications, or public relations, or in a related field.

Most organizations or employers also demand 3 to 5 years of industrial experience in a similar or related field.

Completing an event planning and management certificate program can also give you an advantage when hunting for a job.

Events Administrator Job Description Example/Sample/Template

Events administrators perform various functions in ensuring that the event under their supervision comes out successful.

The typical tasks, duties, and responsibilities that usually make up an events administrator job description are shown below:

• Overseeing and processing conferences and events bookings
• Arranging and preparing brochures for inquiries
• Liaising and working in relation with other departments about customer or client needs or requirements
• Negotiating and selling conferences and events over the telephone
• Chasing up calls and efficiently communicating with customers or clients
• Providing administrative support to the events team, sponsorship team, and Head of Events and Sponsorship across all events as required
• Collating event packs and materials and arranging transportation of event equipment; and proofreading event materials
• Implementing systems to record all event data to be used for event marketing and planning, including research activity to audit and inform future event decisions
• Identifying and utilizing financial strategy and negotiations to boost the parameters of an event within a client’s budget
• Organizing samples and previews of all vendor supplies (entertainment, food, drinks, etc)
• Attracting new clients and maintaining sound and healthy relationships with pre-existing customers or clients through excellent communication, advertising, and feedback.

Download this job description template.

Events Administrator Job Description for Resume

If you are presently working as an events administrator or have worked in that role before and are creating a resume for a new job, you should add the professional or work experience section to your resume.

The work experience section allows you to effectively inform the recruiter that you have the required events administrator work experience.

You can make this section by applying the events administrator duties and responsibilities provided in the job description sample above.

Events Administrator Requirements – Skills, Abilities, and Knowledge for Resume Success

If you are seeking to work as an events administrator in an organization, the recruiter will want you to meet certain requirements before hiring you.

This is to be sure that you can effectively perform the purpose, obligations, and objectives of the events administrator role in their organization.

Shown below are major requirements that prospective candidates for the events administrator job are commonly expected to fulfill by recruiters:

• Adequate educational background and qualification. As mentioned earlier, candidates who are interested in working in the position of events administrator should possess a Bachelor’s degree in related fields, while also possessing industrial experience either professionally or through an internship
• Sound and flawless communication and telephone skills are needed as events administrators are expected to chase up calls and sell conferences and events over the telephone
• Strong time management and organizational skills with good and particular attention to detail
• Good financial management skills, as an events administrator is required to organize and plan an event on time and within budget according to the needs of the client
• Ability to liaise and work cooperatively with others, including other departments and vendors in meeting the needs or requirements of the client or customer
• Well-developed written and verbal communication skills, as events administrators are also expected to write and send letters and emails.

Conclusion

If you are an employer or recruiter needing to hire for the events administrator position in your company, you can create a detailed description of the job to inform interested individuals of what the duties and responsibilities of the role entails by applying the job description example on this page.

By providing prospective candidates a good description of the available events administrator job, you will more likely find the best suitable persons for the job.

This post is also beneficial to individuals who are interested in the events administrator career, to increase their knowledge of the duties commonly assigned to the role.

Did this post help you learn about what events administrators do? Please, make a comment in the box below. You can also share your job description if you work as an events administrator.