This post provides detailed information on the corporate event planner job description, including the key tasks, duties, and responsibilities they commonly perform.
It also highlights the major requirements you may be expected to fulfill to be hired for the corporate event planner role by most recruiters/employers.
What Does a Corporate Event Planner Do?
A corporate event planner is responsible for coordinating every single detail that has to do with an event or series of events, from the beginning to the very end. His/her clients are corporate organizations and not individuals.
The need for an event planner normally arises due to the need for extensive planning before the commencement of any social or corporate function.
The job description of a corporate event planner entails that before the commencement of an event, he/she meets and works with the person representing the organization that wants to host or sponsor the event, to fully understand what they actually want and what they could afford.
He/she plans the layout and scope of the entire event and also suggests seemingly suitable dates and time-lags for the event.
It is the duty of the event planner to find a suitable venue for the function. The event sponsor then decides (usually based on the advice of the planner) the venue that best suits their organizational needs (and also within their financial budget for the event).
The role of the corporate event planner also involves coordinating travel arrangements for guests that will be coming from locations outside the event’s venue.
If there is need for guests to stay overnight, it is the responsibility of the planner to make necessary arrangement for where they will stay, and to provide other services they may require.
He/she receives bids from vendors that would like to supply materials for the event. He/she then scrutinizes and selects a particular vendor that meets the requirements (usually cost-related considerations) for the event.
The work description of a corporate event planner also entails preparing reports regarding budget and activities that will take place during the event.
He/she starts the event planning proper once the client approves the report, including estimates presented.
During the course of the event, the planner is always present. He/she works closely with on-site staff at the event venue to make sure that the event pans-out smoothly, and to also take care of all important details.
Corporate Event Planner Job Description Example/Template
Corporate event planners carry out various functions in making sure that an event goes well (or is almost perfect). He/she does this based on the taste/choice and need of the client that is sponsoring or hosting the event.
The job description below is a typical example of the kind of tasks, duties, and responsibilities commonly assigned to individuals who work as corporate event planners in most localities:
- Identify and understand the needs and financial budget of a client (usually the event sponsor or host)
- Carry out market research and gather information concerning materials/resources that will be needed for the event
- Carry out pre and post-event evaluations and report back to the client
- Effectively handle any unplanned problem that may emerge during the event
- Work closely with PR or marketing units (in the case of a social event) to create adequate awareness
- Generate new ideas that will help in enhancing the quality of the event.
Requirements – Skills, Abilities, and Knowledge – for the role of a Corporate Event Planner
When hiring for the role of a corporate event planner, most employers (clients) will expect you to meet the following requirements to qualify for a chance to be offered a contract:
- Possession of excellent and effective communication skills is a must
- Must have good interpersonal skills
- Must be an exceptional leader at all times
- Must be able to work as a team member (in most cases, be the team leader)
- Must have good negotiation abilities. This is needed when dealing with vendors
- Must have good coordination, organizational, and time management skills/abilities
- A Bachelor’s degree in a field that is related to event management
- A minimum of 3 years on-the-job experience in event planning.
You will find the sample job description for the corporate event planner position provided in this post useful if you are an employer/client hiring for the role.
You will be able to produce a better description of the position and roles clearly too by making use of the content of this post, and that will enhance your chances of getting the best-qualified person(s) for the job.
Individuals interested in a career in the field of event management will also find this post helpful in learning about the duties and responsibilities that characterize the position of a corporate event planner.