Clinical Administrative Coordinator Job Description, Key Duties and Responsibilities

By | September 2, 2023
Clinical Administrative Coordinators ensure the smooth operation of healthcare departments.
Clinical Administrative Coordinators ensure the smooth operation of healthcare departments. Image source:

This post provides detailed information on the job description of a clinical administrative coordinator, to help you learn about the work they do.

It highlights the key duties, tasks, and responsibilities that commonly make up the clinical administrative coordinator work description.

Please, read on:

What Does a Clinical Administrative Coordinator Do?

The clinical administrative coordinator is responsible for ensuring smooth operation of healthcare units or departments.

He/she is an important officer in a healthcare organization with the role to ensure a well organized medical office.

The clinical administrative coordinator job description includes carrying out updates on medical records, responding to phone calls, organizing office supplies, and scheduling of appointments.

This position ensures the handling of day-to-day office functions and gives reports to the director of clinical services.

Regardless of the fact that a lot of the duties of this position are often behind the scene, the functions of a clinical administrative coordinator may also involve contact with patients as they are responsible for validating patient insurance, and also forwarding insurance claims.

Conventionally, clinical administrative coordinators learn on the job, therefore, applicants vying for the position are only required to have a high school diploma as the basic educational qualification.

Even though most employers do not require applicants to possess a degree to work in the position, however, the ideal candidate for the post should be well acquainted with medical coding and terminologies.

Clinical administrative coordinators work in diverse healthcare related facilities such as private and government hospitals, and long term healthcare facilities and clinics.

Other tasks these professionals perform include evaluating patients’ documentation to ensure proper recording of new admissions to home health, or to resolve issues relating to adjustments in charges for patients who have been discharged.

Clinical Administrative Coordinator Job Description Example/Sample/Template

Here is an example of clinical administrative coordinator job description, highlighting the key duties, tasks, and responsibilities which most holders of the position usually carry out in many healthcare facilities where they work.

  • Collect documentation for recertification and admission, and ensure medical records are regularly updated
  • Collaborate with the company health Director in scheduling visits, calling patients, and meeting with auxiliary organizations
  • Obtain and manage all company health referrals
  • Coordinate all communications with external health providers and partners
  • Give information to partners and external health providers of a patient’s situation, code status and services required
  • Collaborate with Business office Coordinator and Director of Clinical Services to fashion out ways of using medical stock
  • Offer clinical administrative assistance in a healthcare facility’s research unit
  • Input clinical data into the database, and work on data queries
  • Organize and handle clinical reports, administrative binders for clinical studies, and other records pertaining to clinical studies
  • Handle documentation related to clinical expense, including budgets and purchase orders
  • Ensure adequate supplies of materials; take minutes of meetings and other records; and also help with presentations
  • Utilize scheduling and reminders in corresponding with clinical sites.

The above job description sample can also be employed in making the job history section of resumes for the post of clinical administrative coordinator.

Clinical Administrative Coordinator Requirements: Knowledge, Skills, and Abilities for Career Success

The following skills and other attributes are essential for an applicant vying for the post of a clinical administrative coordinator to possess:

  • A GED or High school Diploma is a minimal educational requirement
  • One year experience or more resolving and analyzing issues pertaining to customers
  • Six months experience or more in an office environment using telephones and computers to carry out diverse administrative duties
  • Prior experience functioning in a clinic or hospital setup, or a health care provider office
  • Highly efficient managing time, as well as prioritizing assigned tasks
  • Strong ability to perform several tasks together and complete given assignments before deadlines are reached
  • Highly Proficient in the use of MS Office, including PowerPoint, Outlook, Word, and Excel, as well as possessing the ability to work with little supervision
  • Ability to motivate self, and to work efficiently both in a team setting and as an individual
  • Excellent at communicating in a business setting, as well as being detailed oriented.