Accounts Payable Supervisor Job Description, Key Duties and Responsibilities

By | September 2, 2023
Accounts Payable Supervisor job description, duties, tasks, responsibilities
Accounts Payable Supervisors performs various duties, including setting up internal regulations. Image source:

This post provides detailed information on the job description of an accounts payable supervisor, to help you learn what they do.

It highlights the key duties, tasks, and responsibilities that commonly make up the accounts payable supervisor work description.

Please, continue reading:

What Does an Accounts Payable Supervisor Do?

The accounts payable supervisor is a person who reports to the accounting manager and who is expected to comport himself or herself in a befitting fashion as the mouthpiece of the company, working efficiently in a multi-faceted and dynamic work environment.

The job description of an accounts payable supervisor includes setting up internal regulations. It supports splitting up of tasks in order to secure company funds.

Part of these duties include organizing accounts payable methods to ensure that dealers’ payments are in conformity with the company’s allocation guidelines and routine standard principles.

The accounts payable supervisor serves as the principal database executor and evaluator for the accounts payable structure.

This task will also involve regulating and organizing accounts payable techniques and all accounting events.

The roles of the accounts payable supervisor may also include monitoring all applications for checks as well as travel requests while ensuring presentation of duplicate information and the use of appropriate standards.

From the above mentioned responsibilities, it is imperative that anyone vying for the post of an accounts payable supervisor must have acquired some customer service orientation and project management experience to be able to perform the job description as expected.

Some employers require that such individual is proficient in the use of diverse automated office machines and equipment.

Accounts Payable Supervisor Job Description Example/Sample/Template

An accounts payable supervisor performs the following duties as part of the activities required to move the organization in line with its targeted objectives.

  • Review expenditure expense reports for proper authorization and precision
  • Reform and execute operations and processes
  • Ensure accuracy in daily invoices and meet time limits
  • Serve as contact for resolving complicated billing systems
  • Build solid relationships across all units at various accounting levels
  • Ascertain the accuracy of accounts payable standard files and the accounts payable integrations to the general records
  • Participate in creation and interpretation of enhanced finance related methods to ensure consistency with accounts payable prerequisites
  • Organize innumerably month-end annual closings and execute special analysis tasks and other financial related obligations with the assistance of the organization’s financial network
  • Prepare and give advice on operations and staff budgets for authorization
  • Oversee expenditure for compliance with budgets and give recommendations on discrepancies as often as necessary
  • Create an efficient network for working out and distributing payments promptly
  • Ensure that company’s invoices are precisely administered
  • Organize account payments and working together with other units, taking into account all transactions within the company.

Accounts Payable Supervisor Job Description for Resume

To write the professional experience section of a resume, information relating to the functions and responsibilities of the position will be needed.

The sample job description shown above provides such information for preparing the professional experience section of the accounts payable supervisor resume.

Accounts Payable Supervisor Requirements – Knowledge, Skills, and Abilities for Career Success

The following are some of the requirements from employers that applicants for the post of accounts payable supervisor must meet before they are hired:

  • First degree from an authorized institution in finance, business administration, accounting, economics or other closely related courses
  • Sufficient experience in professional supervisory procedures
  • Outstanding knowledge of mainframe programs
  • Being conversant with internal control procedures and concepts
  • Ability to delegate duties, tasks, reports, and proposals as at when due
  • Experience in the use of data entry programs
  • Time management and workload efficiency skills
  • Persistence in finishing projects in spite of hindrances
  • Readiness to go extra mile to avoid mistakes and produce new opportunities
  • Ability to adjust to diverse ideas, impressions, schemes, and tactics from individuals or changing preferences.