Payroll Project Manager Job Description Sample



Payroll Project Manager job description, duties, tasks, and responsibilities

Payroll Project Managers plan, rank, and implement payroll projects. Image source: Adonis.no

Payroll Project Manager Job Description Sample

The payroll project manager is responsible for planning, ranking and implementing payroll projects by functioning with all relevant parties.

His/her job description involves developing the necessary project records, earmarking project duty objectives and promoting assignments which are consistent with meeting the objectives.

The payroll project manager will be expected to set up change management techniques including assessing and communicating for project period and organizing reporting approaches for projects.

The candidate for this position will ensure explicit communication with all team members with regards to agreed expectations and develop business associations outside the project environment.

He/she is also expected to offer quality feedback and focus to all unit members.

Payroll project managers are accountable for all company projects and energetically implement project plans while handling quality standards.

The role also involves handling, modifying, and designing action plans; it also entails performing risk mitigation to reduce delays.

It is imperative for the payroll project manager to earmark effectiveness for future executions of projects, and actively utilize project methods, processes, and devises.

He/she will function as payroll head on diverse projects and organize other internal human resources operations throughout the company.

Sample Job Description, Duties, Tasks and Responsibilities of a Payroll Project Manager

Payroll project managers will typically perform the duties, tasks, and responsibilities listed in the job description sample below:

  • Responsible for payroll operations, and ensure safety is maintained
  • Execute standards of operations and presentations
  • Institute new ideas, practices and concepts
  • Direct, train and discipline staff as required with the right documentation and procedures
  • Guarantee that all staff are posted at their project stations at the appropriate time
  • Offer support when staff is sick or absent from work, and when staff is having challenges meeting scheduled programs
  • Assist in managing the department’s policies as it affect personnel
  • Ascertain the compliance of all regulations and policies required
  • Support all organization procedures and policies as stated in the staff handbook
  • Supervise all claims of damages in order to delegate responsibilities for such damages
  • Suggest and execute programs, proposals to enhance safety and to avoid any recurrence
  • Find solution to client disputes at the best time possible.
  • Must organize employees meeting every quarter to attain training guidelines
  • Responsible for every facet of scheduling, audits, payroll and human resources
  • Manage general accounting tasks, budgeting, accounts payable, petty cash, and payroll.

The above example of the payroll project manager job description also provides useful information for writing a good resume needed for gaining employment in the industry.

Requirements – Knowledge, Skills and Abilities for the Position of a Payroll Project Manager

Here are some of the skills, knowledge and talents payroll project managers will need to have to succeed on the job.

Individual’s aspiring to this position are expected to develop and possess these attributes as most employers usually demand them.

  • A graduate of a four-year college degree program, with at least three years experience in operations and payroll processing
  • Display of mastery in heading a team to adhere to an execution methodology and originate high quality work outcome
  • Excellent verbal dexterity in organizing, heading and conducting presentations, client meetings and offering advice to customers on choices, risk and any effects on other systems and processes
  • Highly established working knowledge of every area of payroll processing
  • Skills in carrying out process execution reviews
  • Exceptionally capable of analytical thinking
  • Ability to carry out consulting tasks and explain intricate payroll procedures in nonprofessional terms.



Posted on January 23, 2015

Accounting Consultant Job Description Sample, Duties, Tasks and Responsibilities



Accounting Consultant job description, duties, tasks, and responsibilities

Accounting Consultants program, implement, and handle accounting processes for their firms. Image source: Work.chron.com

Accounting Consultant Job Description Sample

The accounting consultant is responsible for programming, implementing, and handling of his/her organization’s accounting processes.

The accounting consultant’s job description entails offering assistance to customers, as well as helping to resolve issues affecting the customer.

He/she also will assist with financial reporting, best practices, and execution of new tasks that may be assigned.

He/she will give report to the payroll manager and will function closely with the retail stores, as well as other units within the organization to guarantee prompt and precise delivery of payroll each day.

A paramount role of the individual in this office is to offer advisory consulting assistance that will guarantee efficient management of changes and help the customer in actualizing the optimum potential and returns on the investment.

The individual in this position will be in charge of all levels of payroll processing, ensuring the confidentiality and uprightness of payroll affiliated data.

The outstanding applicant for the position will be required to possess practical experience in one or more of the areas like property management, financial reporting, project planning software execution, multifamily industry accounting, data conversion, as well as relating with all financial aspects of a company.

The candidate for this office should possess up to five years experience in utilizing a multifamily property administration and accounting systems such as JD Edwards, Intact or Timberline.

This position will necessitate the individual having time for considerable traveling, possessing expertise, the capability to comprehend quickly and display sufficient dexterity in reasoning effectively.

Sample Job Description, Duties, Tasks and Responsibilities for the Position of Accounting Consultant

Below is a sample of an accounting consultant’s job description, showing a list of important tasks, duties, and responsibilities commonly expected to be performed by the individual working in that capacity.

  • Head the business process workshop to outline client procedures and processes
  • Ensure configuration of the general ledger, cash management, accounts payable, and accounts receivable
  • Provide support in completing data processing and modification tasks; create and design financial reports; and document packages
  • Offer ongoing assistance to customers, including attending to their concerns; and assist with financial reporting
  • Work closely with the sales unit to work out better ways of improving the firm’s chances of closing bargains
  • Enlighten customers on ways of executing Realpage, training, and methodology
  • Work out engagements and handle statements of work
  • Accomplish monthly and yearly billable and utilization targets regularly
  • Take active part in cross-unit and cross product execution teams
  • Carry out and forward necessary metrics and project reports, including list of issues, project updates, and status promptly to management.

Preparing a Resume for the Post of Accounting Consultant

A resume to be used for seeking the position of an accounting consultant in a company can be written by using information from the job description example shown above.

The duties and responsibilities in the job description can serve as a template in preparing the professional experience segment of your resume.

Requirements – Knowledge, Skills and Abilities – for the position of Accounting Consultant

It will be necessary for the accounting consultant to possess the following skills, education, and aptitude in order to be certified relevant for the office:

  • Minimum of high school diploma, in addition to 2-4 years of experience and possession of Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) certificate
  • Prior experience with the use of Ultimate Software (UltiPro) or other Internet based payroll system
  • Outstandingly proficient in customer service and skills in Excel, with a strong attention aptitude
  • Remarkable organizational dexterity and willingness to work extra time as may be required
  • Ability to carry self professionally in the discharge of official functions.



Posted on January 23, 2015

Bank Cashier Job Description Example, Duties, Tasks and Responsibilities



Bank Cashier job description, duties, tasks, and responsibilities

Bank Cashiers help customers to carry out their cash transactions. Image source: Maltaeconomicupdate.com

Bank Cashier Job Description Example

The job description of bank cashiers entails attending to their bank’s customers with their cash transactions on a daily basis.

They are the first people to connect with on getting into the banking hall. It is therefore their responsibility to portray the bank in good light and make the customer’s experience satisfactory.

Their duties covers assisting customers with daily cash inquiries which includes accepting credit slips, sorting of checks, and ensuring a balance in all transactions at the end of the working period.

Other tasks they perform are handling complaints and requests from customers and resolving the issues.

It is essential that the bank cashier be proficient, fast and precise while dealing with customers.

The job of a bank cashier will require minimum sales orientation and ability to identify promising sales opportunities that will assist the bank in meeting its objectives.

This makes it imperative that the individual have a pleasant disposition and relate with customers promptly on bank products, services and customer accounts.

They will need experience in handling cash besides a high school diploma, even though most banks will still provide on the job training for employees.

He/she is the one most likely to discover and prevent illegal transactions and thereby avert losses probably through counterfeit checks and currency, identity theft, and other illegalities.

They may also be involved and trained to present ideas on specific mortgage plans or other financial products and services that customers might need such as credit cards, insurance, and various loan types.

An individual vying for a career as a bank manager will have to take on the role of a bank cashier at the initial stage before he/she can hope to proceed to that level.

Job Description Example, Duties, Tasks, and Responsibilities of a Bank Cashier

Here is an example of a bank cashier’s job description. It shows a list of some of the general duties, tasks and responsibilities expected of a bank cashier contained in their job description:

  • Establish an exciting and welcoming affair for prospective clients on entering the bank
  • Supervise debit, credit or cash transactions, as well as other forms of payments within the bank
  • Review cash accounts on a daily basis
  • Supply clients with relevant information on products and services available in the bank
  • List all promotions and relay them to customers
  • Resolve customer issues pertaining to products and services
  • Manage exchanges and returns, taking into account the bank’s procedures on such matters
  • Maintain an extensive report on daily, weekly, and monthly transactions
  • Supply information that will enable the bank to know the products and services which are successful and those which should be discontinued
  • Provide support for the bank in facilitating the training of newly hired cashiers.

Bank Cashier Resume

To prepare a resume for the post of bank cashier, the sample job description provided above will be useful in writing the professional experience part of it.

The various functions of the position listed in the job description can be modified to represent your actual experience on the job, which gives prospective employers the assurance that you are well qualified for the job.

Knowledge, Skills and Other Requirements for the Role of a Bank Cashier

Applicants for the post of a bank cashier may need to have a higher qualification than a high school diploma.

Candidates will also need to have acquired at least a year experience as a cashier in performing financial operations, including collecting, counting, and paying out cash. In addition to these, the following skills are also essential:

  • Sufficient clerical, bookkeeping, and administrative cash handling experience
  • Ability to maintain a balance of large bulk of currency constantly
  • Ability to maintain confidential information, thereby safeguarding the bank’s integrity
  • Ability to execute assigned duties effectively by proper understanding of both verbal and written directives
  • Ability to tolerate stress
  • Adequate customer service orientation and experience.



Posted on January 22, 2015

Advanced Registered Nurse Practitioner Job Description Sample



Advanced Registered Nurse Practitioners job description, duties, tasks, and responsibilities

Advanced Registered Nurse Practitioners (ARNP) are responsible for promoting and maintaining patients’ healthcare. Image source: Arizona-board-of-nursing-attorney.com

Advanced Registered Nurse Practitioner Job Description Sample

The Advanced Registered Nurse Practitioner (ARNP) is a highly experienced and trained nurse whose role in the healthcare service sector is to promote and maintain patients’ healthcare.

Their job description entails providing care to patients by taking their health history and performing clinical assessments on them.

Their duties also include diagnosing the patient’s ailment and providing treatment and evaluation of the recommended treatment plan.

Using sound judgment as stated in the nurse practice act, advanced registered nurse practitioners work effectively and efficiently independently or in collaboration with other members of the healthcare team to providing quality healthcare service to patients in various health institutions.

They provide leadership and support their organizations in delivery corporate policies and procedures.
ARNPs have acquired a great degree of critical thinking, diagnostic and assessment skills needed for making accurate and safe clinical decisions and providing expert care.

The advanced nurse practitioner has responsibility for conducting a complete health assessment for patients within the general practice, identifying both normal and abnormal responses, and developing plans for treatment.

Other duties they perform include initiating the right care and constantly evaluating its outcomes. They work under a physician’s supervision and also perform delegated duties such as differential diagnosis, prescription of drugs, and treatment of various illness following established orders, practice guidelines, and protocols.

Based on possession of advanced knowledge of nursing practice, these practitioners are usually needed as clinical resource, interdisciplinary consultants, and client’s advocates.

The services they provide cut across nursing, education, and counseling to patients and their families, and other interest groups, with emphasis on maintenance of healthcare and prevention of diseases.

They promote quality healthcare by integrating current research findings into practice and taking responsibility for outcomes in healthcare delivery.

Job Description Sample for the Advanced Registered Nurse Practitioner Position

Below is a sample of the job description for most advanced registered nurse practitioners, consisting of key duties, tasks, and responsibilities, they are usually expected to carry out:

  • Under a physician’s supervision, perform clinical assessment on new patients, consult to and follow up on patients at the clinic
  • Document patients’ physical assessments, medical histories, and progress reports under 24 hours
  • Render assistance in performing paperwork, including writing or calling in prescriptions, completing CSR and forms such as radiology and nuclear medicine forms
  • Retrieve and evaluate patients’ medical results, including pathology and laboratory results, and reports on x-ray
  • Participate in weekly Endocrinology Multidisciplinary Conference
  • Triage and direct the scheduling of patients that require consultation in endocrinology
  • Maintain, under supervision of a faculty physician, an independent outpatient clinic
  • Study patients’ biopsy and laboratory reports and order required routine tests
  • Acting within established delegated authority policies and procedures, order drugs and treatments for patients
  • Carry out routine admission procedures, such as registering the required patients’ information into computer systems
  • Assess and determine patients’ status for symptoms, toxicities, and side-effects
  • Responsible for calculating drug doses when required, charting notes, measuring films to determine disease response, assuring protocol compliance and assisting physicians when needed
  • Provide health education centering on disease prevention and management to patients and their families, as well as to other individuals and groups
  • Provide training to in-house nursing staff and those from other clinics on protocol requirements
  • Provide training and guidance to students, including advanced practice nurses, medical students, and house officers.

Applicants vying for the ARNP job can also use the above job description example in preparing a resume for the position.

Requirements – Knowledge, Skills, and Abilities – for the Advanced Registered Nurse Practitioner’s Position

Below is a list of requirements, including key skills, knowledge, and abilities, which most employers usually want prospecting applicants to meet to be employed as an advanced registered nurse practitioner:

  • Ability to visually read documents from a video screen as well as in print.
  • Ability to use computers and printers to input and print out patients’ information when required
  • Ability to do minimal mathematical calculations with or without the use of a calculator
  • Ability to work independently and perform duties with minimal supervision, including commencing monthly tasks by self
  • Strong knowledge of terminologies used in the medical field, and the ability to understand and effectively act on telephone communication with physicians and other health workers both within and outside the organization
  • Ability to communicate clearly in writing, as well as verbally with physicians and other healthcare workers, patients and their families, all other stakeholders
  • Critical thinking ability with strong skills in making decision, performing clinical assessment and diagnosis.



Posted on January 22, 2015

Administrative Data Entry Clerk Job Description Sample, Duties, Tasks and Responsibilities



Administrative Data Entry Clerk job description, duties, tasks, and responsibilities

Administrative Data Entry Clerks update, retrieve, and maintain information contained in a firm’s computers. Image source: Snipview.com

Administrative Data Entry Clerk Job Description Sample

A company’s administrative data entry clerk is responsible for updating, retrieving, and maintaining information contained in the firm’s computers.

His/her job description usually involves carrying out tasks such as transferring paper information into computer folders or files.

He/she uses Word Processor and Spreadsheet software to input data, including data that are related to surveys, sales, statistics and client information, to the computer.

In most companies, administrative data entry clerks usually make use of already prepared software systems and packages that have been specially created to meet the company’s specific needs.

Data entry clerks work in a number of firms, especially in the banking, marketing, and sales industries. Others are also employed by educational and medical firms.

They are professionals who delight in working with computers, and are fast at typing.

They are required to have exceptional organizational aptitude, sound communication and interpersonal skills, as well as a strong capacity for analytical reasoning.

They are also required to possess the ability to operate under deadlines, and utilize personal initiative.

The data entry clerk working in an administrative setting is sometimes required to work with external customers and firms.

In a situation where the clerk is having problem working with certain data items, he/she is expected to seek additional information and help from relevant personnel or department, or from outside sources.

He/she is also expected to be well familiar with available software programs for data management, as well as with a diverse range of office machines, including tapes and printers.

Sample Job Description, Duties, Tasks and Responsibilities for the Post of Administrative Data Entry Clerk

Below is a sample of the key duties, tasks, and responsibilities a typical administrative data entry clerk job description entails.

The individual aspiring to this role should be prepared to carry out the following functions when employed:

  • Handle database by entering fresh and updated account and information
  • Organize source data for computer entry by assembling and classifying information, as well as certifying entry preferences
  • Handle client and account source record by reassessing data for imperfections; settling discrepancies by utilizing standard procedures, or give back unfinished records to the team leader for appropriate resolution
  • Input clients’ account information by utilizing the numeric and alphabetic facts on optical scanner keyboard in line with screen format
  • Adhere to data procedure and program techniques when performing data entry duties
  • Confirm account and customer information that was entered and correct, evaluate, delete, and reenter information when it is incomplete, or when clearing out files to get rid of duplication of data.

Administrative Data Entry Clerk Resume:

Note that the job description example shown above can be used in writing a resume for the position of administrative data entry clerk.

The information above can be adopted in writing the professional experience section of the resume. You will only need to adjust it to suit your actual experience.

Requirements – Knowledge, Skills and Abilities for the position of Administrative Data Entry Clerk

The following skills, aptitude and education are required for a successful career as an administrative data entry clerk:

  • Possess basic educational qualification, including GED or High school diploma
  • Ability to handle transactions in line with established procedures and policies; and to give account of necessary modifications made
  • Outstanding ability to inspect accounts and customer system modifications by entering new data and evaluating output
  • Ability to handle project operations, client confidence, and protect confidential information
  • Possess strong capacity to work with deadlines and meet them
  • Adequate consciousness of safety issues
  • Possess outstanding English and Mathematical skills
  • Strong ability to perform assigned tasks swiftly and accurately, and also to be detailed oriented.
  • Possess outstanding skill in customer service delivery, as well as basic knowledge of spreadsheets, word processing and databases.



Posted on January 22, 2015

Accounting Manager Job Description Example, Duties, Tasks, and Responsibilities



Accounting Manager job description, duties, tasks, and responsibilities

Accounting Managers plan reports of the sales department. Image source: Schools.look4.net.nz

Accounting Manager, Job Description Example

The Accounting Manager’s job description entails planning reports of the sales department and making yearly accounting predictions, as well as creating reports on accounts ratings.

Accounting managers are in charge of directing daily activities of accounting staff in the department to accurately record the revenues, expenditures, assets, and liabilities of the company.

He/she will supervise and direct client alliances, as well as establish new businesses from existing clients.

In most cases, the accounting manger will try to locate new clients and establish a cordial relationship with them.

This role of the manager of accounting requires establishing and preserving accounting standards to ensure error-free and prompt generation of financial statements.

He/she is required to maintain stringent deadlines in organizing ledgers and financial reports.

It is not uncommon for the accounting manager to supervise other accounts personnel and manage the unit to ensure timely completion of assigned duties with precision.

The individual holding this position primarily represents the face of the company, ensuring communication with customers, and working out ways to manage their anticipations.

In view of this, it is paramount that the accounting manager endeavors to deliver a beneficial customer service experience.

This can only be made possible by being attentive to clients and linking them with the product or service suitable to their needs.

Whenever there is interference in the process of delivering services, it is mandatory that the accounting manager attempts to quickly work out a solution to ensure continuous business patronage from clients.

This position requires individuals with professional knowledge of computer software applications such as Microsoft Excel, Access, and Word to be able to accomplish diverse financial reporting duties.

This expertise will also enable the manager to set up and give financial decisions that will hasten the formulation of policies within the organization.

Accounting Manager Job Description Example

Shown below is an example of accounting manager job description, detailing some of the key duties, tasks, and responsibilities of the role.

  • Manage the business unit and report transactions and activities to the organization’s finance department
  • Collaborate with the finance department’s supervisors to encourage overall development and actualization of targets and objectives
  • Maintain high level of accuracy in the use of resources through proper monitoring and efficient analysis of the accounting department’s activities
  • Supervise and monitor the accounting department in areas of interviewing, recruitment, and performance management
  • Plan and prepare monthly and yearly accounts reports
  • Work with the units responsible for accounting records to ensure all targets relating to financial reports are met
  • Propose decisive agenda on development of new products.

Accounting Manager Resume

A resume for the accounting manager position can be prepared with information from the sample job description shown above.

The duties and functions of the position listed in the job description can serve as a guide in making the job history segment of the resume with some modifications to reflect your true experience on the job.

Knowledge, Skills and Other Requirements for the Accounting Manager Position

For outstanding performance of duties, and to create the enabling environment for a favorable working relationship with others, employers usually look out for the following attributes in an individual vying for the post of accounting manager:

  • Bachelor of Arts, or Bachelor of Science degree in Accounting, Business Management or any other finance related discipline
  • Three to five years supervisory experience working in a consumer based financial institution
  • Prior experience of accounting standards and practices
  • Adequate knowledge of financial operations and capital budget concepts
  • Outstanding skills in analyzing financial data and promptly generating accurate reports
  • Exceptional familiarity with Microsoft Excel and Word
  • Remarkable skills in organizing budgets, statements of finances, payroll and expenditures.



Posted on January 22, 2015

Accounts Receivable Clerk Job Description Example, Duties, Tasks and Responsibilities



Accounts Receivable Clerk job description, duties, tasks, and responsibilities

Accounts Receivable Clerks ensure the remittance of payment for goods and services. Image source: Stevensrecords.com

Accounts Receivable Clerk Job Description Example

An accounts receivable clerk is a person whose job description involves all forms of tasks associated with ensuring the remittance of payment for goods and services.

He/she reports to the accounting manager or senior accountant, and will also make sure that all transactions are properly documented.
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For most businesses or companies looking forward to generating income, all profits must be organized and paid into the suitable bank accounts.

The aspect of accounting, which deals with revenue generation, is known as accounts receivable.

It involves all classes of income accrued through sales of products and provision of services; and also through penalties and fines that have been assessed.

The accounts receivable clerk keeps computerized or manual accounting systems up to date and makes use of spreadsheets and Microsoft processing programs to carry out his/her duties.

The individual keeps track of all invoices sent though mail and confirms the posting of duplicates in the company’s filing system.

He/she might be assigned the role of making bank deposits on a weekly or daily basis.

The accounts receivable clerk’s responsibilities include initiating customer’s statements and ensuring they are mailed every month.

He/she will create spreadsheets for each category of client that will contain a list of outstanding invoices and the time due.

The accounts receivable clerk’s role also includes initiating several accounting statements, and dispersing them within the accounting units.

He/she will contribute to the accounting system close processes usually on every month or on a quarterly and yearly basis.

To be able to perform effectively on the job, it is imperative that the individual aspiring for the post of accounts receivable clerk should possess the ability to give quality attention to details.

He/she must have a pleasant customer service attitude and sufficient background in relevant accounting principles.

Accounts Receivable Clerk Job Description Example

Here is an example of the Accounts Receivable Clerk job description, which consists of the duties, tasks, and responsibilities usually performed by most clerks specializing in accounts receivable:

  • Plan invoices and bills for services rendered, as well as sales made
  • Collaborate with the collections unit or any third – party collection firms for delinquent accounts
  • Keep account of expenditures by logging them into an accounting software or ledger
  • Make a total, and recording of amounts of deposits; filing of deposit slips, and putting the cash and slips into bundles
  • Create monthly, quarterly, and annual financial records and details of reports, which will include paid and unpaid invoices and other activities involving accounts receivable
  • Give direct responses to clients, as well as to store officers with regards to payment information for definite accounts.

Accounts Receivable Clerk Resume

The work history segment of the resume for the post of accounts receivable clerk can be produced by using information from the job description sample above.

This section of the resume is important because it tells the employer that you have the needed expertise and experience to excel on the job.

Requirements – Knowledge, Skills and Abilities for Accounts Receivable Clerk

The following skills, knowledge and abilities are essential for outstanding performance of duties for an accounts receivable clerk:

  • Minimum of two years technical or college degree with two years experience in accounts receivable duties
  • Outstanding mathematical skills and basic aptitude in spreadsheet and word processing programs
  • Excellent in the use of printers, fax machines, photocopiers, and other equipment used in the office
  • Excellent reading ability, with a unique understanding of simple correspondence and instruction
  • High level accuracy operating computerized accounting programs
  • Being productive in a versatile and multi-faceted working environment
  • Ability to solve critical problems in analytical manner
  • Ability to meet deadlines, which may become handy when faced with heavy workload.



Posted on January 21, 2015

Accounts Payable Clerk Job Description Example, Duties, Tasks, and Responsibilities



Accounts Payable Clerk job description, duties, tasks, and responsibilities

Accounts Payable Clerks pay and reconcile all approved expenditures for an organization. Image source: sheridantechnical.com

Accounts Payable Clerk Job Description Example

An accounts payable clerk is the person who pays and reconciles all approved expenditures for an organization, and ensures all expenses are paid in due time.

The accounts payable clerk’s job description includes processing vendor payments and invoices.

They provide accurate and prompt responses to both internal and external clients, and assist in checking all invoices and statements for accuracy.

The individual will scan, code invoices, and cross references. He/she will ensure that approvals for all invoices are obtained.

He/she will maintain consistency in vendor’s database, and set up new vendors in the system.

He/she will liaise with vendors to obtain appropriate tax and account information.

The accounts payable clerk is responsible for identifying procurement opportunities based on AP spending. He/she will group vendors according to procurement standards.

He/she works under the supervision of a manager, where he/she plays the role of maintaining and compiling accounting records for all payable systems.

This includes working with service providers and vendors in order to reconcile purchase orders and to pay invoices by using electronic payment methods, or by writing checks; transactions are typically approved by a supervisor before payment is made.

The everyday duties of an accounts payable clerk may seem boring and rigid to the non-initiated, but without his contributions the engine oil of a company may run dry.

The first line of business for an Accounts Payable Clerk after receiving an invoice is to internally verify that the item(s) being billed were actually purchased and collected by the company.

He/she will also make sure that the amount in question is accurate.

He/she must also confirm any duties, tax, and other residual calculations. Once an invoice has been confirmed, the clerk then enters such into a master database for payment and archiving purposes.

The system used for this purpose may be an application as simple as Quicken software for smaller firms, or an enterprise solution of much greater complexity for larger companies.

Accounts Payable Clerk Job Description Example

Presented below is an example of the accounts payable clerk’s job description. It contains vital tasks, duties, and responsibilities, which people who work as clerk in accounts payable offices usually perform.

  • Distribute signed checks as requested
  • Prepare garnishment checks for each report from payroll
  • Act as the middleman between branch accounts and corporate payable departments
  • Answer vendor questions and inquiries
  • Maintain spreadsheets, all accounts payable reports and corporate accounts payable files
  • Assist branch personnel and Corporate Financial Officers as necessary
  • Prepare cleared checks for storage
  • Processes and assemble overnight shipments to branches
  • Assist firm in monthly closings
  • Prepare analysis of accounts when required
  • Perform copying and filing
  • Perform other assigned duties
  • Verify entries and compare system reports to balances
  • Charge expenses to accounts centers by analyzing invoice cum expense reports
  • Record entries and prepare checks
  • Pay employees after verifying and receiving expense reports and requests for salary advances
  • Maintain accounting ledgers by posting and verifying account transactions
  • Maintain historical records by filing and microfilming documents
  • Disburse petty cash
  • Record entry and verify documentations
  • Protect and keep company information confidential
  • Update self-knowledge on the job by participating in educational opportunities.

Accounts Payable Clerk Resume

The professional experience part of the resume for the accounts payable clerk’s position can be prepared by utilizing the job description sample given above.

Information from the job description assures the employer of your competence to hold the position.

Requirements – Knowledge, Skills, and Abilities – for the Accounts Payable Clerk’s Position

To be effective performing the tasks of an accounts payable clerk in an organization, the following are the knowledge, traits, and special abilities the individual should develop, which employers are looking for:

  • Data entry skills and speed at typing
  • Excellent attention to detail
  • Very detailed personality, with ability to work harmoniously in a team
  • Strong working knowledge of MS Word, Excel, Outlook, and other Microsoft Office tools
  • Knowledge of accounting software, including the application of MAS500
  • Excellent time management skills for carrying out tasks within schedule and accurately
  • Strong communication skills for relating with all levels of staff officially without misunderstanding of assignments
  • ability to communicate effectively both verbally and written with all levels of staff in the organization
  • Strong skills at solving problems and organizing assignment and events; ability to multitasks and deliver projects before deadline is reached.



Posted on January 20, 2015

Accounting Clerk Job Description Example, Duties, Tasks, and Responsibilities



Accounting Clerk job description, duties, tasks, and responsibilities

Accounting Clerks keep financial records up to date and help prepare accounts. Image source: Bls.gov

Accounting Clerk Job Description Example

Accounting clerks, also referred to as bookkeepers or finance clerks, work in different types of organizations and businesses by a job description that includes keeping financial records up to date and helping to prepare accounts.

If you’re a person who is well organized and have good computer skills with a head for figures, this could be a type of job you would really enjoy.

To start with, employers are likely to look for people with GCSEs, that is, grade A-C, which includes mathematics and English.

Having A levels in mathematics, economics and business studies could also be useful. One could also enter this career via apprenticeship scheme.

Accounting clerks are responsible for providing accounting supervisors with accounting support and other managers with accounting duties within the department.

They handle accounts payable duties, enter daily worksheets to the general ledger system, assist accounting personnel and ensure files are complete and maintained as needed.

Accounting clerks verify, organize, process, and store an organization’s financial records.

While they may still rely on the traditional pencil, paper, and calculator to perform their role as a clerk, many of them also use computer databases and bookkeeping software.

They take cash, receive, and record checks and other payment methods.

They produce reports and reconcile any differences found in records as needed, which may include profit charts or income statements and balance sheets.

In small businesses, the accounting clerk may handle all aspects of financial functions. However, in large corporations, clerks often times specialize in one or more tasks like accounts payable or receivable.

Accounting clerks are required to have several skills to perform their duties.

They must be proficient at mathematics since dealing with numbers is the major responsibility of their job.

They must keep accurate records, be detail-oriented and be able to spot financial errors made by others.

They need use software and computer skills to perform many of their functions.

Accounting clerks at times deal with sensitive financial information that affect the organization’s day to day activities.

Consequently, being confidential is a necessity for them and they must make sure that records are easily accessible to company decision-makers and also maintain transparency.

Job Description, Tasks, Duties, and Responsibilities of Accounting Clerk

Here is an example of the kind of job description accounting clerks usually execute, showing important duties,
tasks, and responsibilities, which individuals holding the position usually perform.

Employers may require that the accounting clerk performs all or some of the functions, depending on their needs for hiring the clerk.

  • Type accurately and keep records
  • Prepare general ledger postings, bank deposits and statements
  • Reconcile accounts as at when due
  • Provide support and assistance to company personnel
  • Investigate and restore documentation or accounting discrepancies and problems
  • Notify management, and compile reports on activity areas
  • Work according to established procedures, standards, and applicable laws
  • Sort and compile checks and invoices
  • Issue our checks for accounts payable
  • Mail checks
  • Enter daily worksheets to the general ledger system and record business transactions
  • Record refunds and charges
  • Support accounting personnel
  • Input invoices, checks, vouchers, reports, account statements and other records
  • Provide front desk customer service
  • File and tally deposits
  • Work with calculators, databases, adding machines and bank accounts
  • Match invoices to work orders
  • Process bills for payment
  • Open mails
  • Match payments to invoices
  • Arrange for money meant to be delivered to bank
  • Ensure that receipts for payments are received by company, and that refunds to customers reach them.

Accounting Clerk Resume:

Resumes for the post of accounting clerk can be prepared by using information from job descriptions like the sample above to write the professional work history section of the resume.

This section confirms to the hiring manager that the applicant has the necessary experience and expertise to perform effectively on the job.

Minimum Requirements – Knowledge, Abilities, and Skills – for the Post of Accounting Clerk

Most employers would insist applicants for the accounting clerk’s position possess the following requirements.

  • Not less than 3 years of accounting experience
  • Competency in accounting software and databases, as well as MS Office
  • Attention to detail
  • Ability to ensure accuracy in job delivery
  • Possess strong aptitude for numbers
  • Ability to properly organize and prioritize tasks, as well as office environment
  • Having a diploma from completing high school, or its equivalent qualification
  • Associate’s degree and any other relevant certification is a plus.



Posted on January 20, 2015

Accounting Clerk Supervisor Job Description Sample, Duties, Tasks and Responsibilities



Accounting Clerk Supervisor job description, duties, tasks, and responsibilities

Accounting Clerk Supervisors supervise the work of accounting clerks. Image source: Bls.gov

Accounting Clerk Supervisor Job Description Sample

The accounting clerk supervisor is responsible for supervising the functions of accounting clerks, including basic general ledger, receivables, accounts payable and bookkeeping, for the organization.

His/her job description entails making sure that the clerks carry out their duties properly and that all accounting jobs are completed at the appropriate target.

The supervisor will coordinate and ensure a balance in accounting records, and will also play the role of the team leader during inside or outside accounting audits.

In line with their roles, accounting clerk supervisors also have to validate transactions and invoices that occur, input the necessary data, document checks, and prepare backup reports, as well as handle the general ledger and update vendor files every month.

The supervisor in charge of accounting clerks take part in general meetings and help with enhancement of department procedures and policies that need to be accomplished.

Hence he/she carries out recommendations on systems and process enhancement.

Additionally, the accounting clerk supervisor has the freedom to guide, hire and train accounting clerks through their duties.

The supervisor’s influence allows them to designate tasks and specialized projects, reward and admonish staff, and carry out staff evaluation.

Being an accounting clerk supervisor may seem an easy task; however only the well prepared can work up to conventional expectations.

To be able to handle the job’s responsibility requires a combination of accountancy skills and supervising ability.

Accounting clerk supervisors therefore need a working understanding of accounting methods, programming and database applications, as well as outstanding social skills.

The secret to being an outstanding supervisor is to be composed, and not be susceptible.

Sample Job Description, Duties, Tasks and Responsibilities for the Position of Accounting Clerk Supervisor

Listed in the job description sample below are tasks, duties, and responsibilities which are usually performed by accounting clerks working in the position of supervisors in most organizations.

  • Manages the activities of accounting clerks
  • Originates innovative methods to improve level of performance of all accounting clerks
  • Engages in training and assisting accounting clerks in working out diverse financial activities
  • Handles diverse accounting statements and records
  • Supports and renders assistance to accounts payable and accounts receivable clerks
  • Helps in working on yearly budget and renders assistance to accounting clerks in coping with banking operations
  • Guarantees appropriate reconciliation of bank accounts
  • Ensures the security of financial transactions by approving and supervising financial processes; supervising staff, reporting and auditing activities
  • Ensures accomplishment of accounting human resources targets, orienting, scheduling, counseling, selecting, training, coaching, planning, recommending compensation actions, as well as complying with procedures and policies
  • Adheres to transactional standards by supporting financial information to strategic reviews and plans, implementing production, resolving issues, working on system enhancement and productivity.

Accounting Clerk Supervisor Resume:

Making a resume for use in seeking the job of supervising accounting clerks can be achieved by sourcing information from the job description example above.

The job history section of the resume can be written with such information.

Requirements – Knowledge, Skills and Abilities – for the Position of Accounting Clerk Supervisor

Most employers looking for supervisors of accounting clerks to employ would generally require applicants for the job to possess the following skills, knowledge and dexterity to be able to cope with the demands of the office:

  • Must have successfully completed minimum of a four year degree program in accounting or affiliated courses, with extended knowledge of clerical functions
  • Ability to multitask and program values, including accounts receivable, media, and real and personal property
  • Ability to update job knowledge and contribute to educational opportunities and organizations
  • Fundamental mathematics skills with basic knowledge of computer operations and principles
  • Working knowledge and use of calculators, adding machines, bank accounts and databases
  • Practical experience in employing computer systems to work on databases, order supplies and pay bills.



Posted on January 20, 2015