If you’re interviewing for a job as an administrator and desire to do excellently well, then you need to prepare well for the questions that will be asked so you can speak with much knowledge and confidence at the interview.
This post provides lots of sample interview questions and answers that you can apply in preparing for your forthcoming administrator job interview.
What do Interviewers look for in an Administrator?
Interviewers generally look for two things in a good administrator. They want someone with the right qualifications and an appropriate personality.
To have the right qualifications, you have to have a college degree, experience in the industry, and be committed to lifelong learning.
Administering is a complex job that requires specialized skills that can take years to fully learn.
It’s important to be able to work well with others and have excellent oral and written communication skills as well as being passionate about people’s issues so you can provide solutions.
10 Most Common Administrator Interview Questions and Answers
Here are some of the most commonly asked administrator interview questions that you can use in your preparation for a an interview:
- What can you tell me about your experience within the industry?
I have been in this industry for 3 years, and my most recent position was as a [job title]. In this role, I was responsible for [insert responsibilities].
2. What motivates you to succeed in this position?
My motivation to succeed within this specific job is threefold:
- That it is a well-paying job that provides me the ability to support myself and my family
- I enjoy working in a team environment where I can help other people in their jobs
- I love the flexibility of the work schedule.
3. What are your strengths and weaknesses?
My major strength is that I have a high level of enthusiasm for tasks, and this goes hand in hand with my ability to work with people.
My biggest weakness is that I tend to be stubborn once I’ve made up my mind about something.
4. How would you handle conflict with a difficult client/customer?
A difficult client/customer can be handled in a number of ways:
One option is to ignore him/her; the second is to talk directly to him/her; the third is to alert his/her manager to any problems.
5. What are three things you could improve upon in your current position?
I could improve on three aspects of my job:
- I could work on hiring more reliable people who do not get caught up in the same way by their job responsibilities
- I could spend more time learning new skills and updating my knowledge of current methods and technologies
- I could spend more time thinking about the future of this industry and ensuring that the business is in good shape to continue doing what I’m doing now.
6. Would you be willing to relocate due to a promotion? (If selected, feelings/plans for relocation/house hunting).
After a promotion, I would be willing to relocate. Currently, I live on the West Coast but have family here on the East Coast.
If relocating is a possibility, I would use it to my advantage by looking for strong job opportunities on this side of the country.
7. What do you think about team building?
I believe that team building is important for every business because it helps employees work together to accomplish more in less time than they could individually in their jobs with little to no team work.
8. What do you like to do when you are not working?
I love to play sports as a free time activity. I also enjoy reading to learn more about new topics, hanging out with my friends and family, relaxing on the beach, and eating great food.
9. How would you describe your personality?
I am an upbeat person who likes to have fun at work. I like to laugh with my co-workers and make them laugh as well.
I’m a hard worker and will put the time in needed for this job. I’m also good at motivating others in their jobs by leading them in the right direction and being supportive of them when they have questions about their jobs or need help learning something new.
10. What’s the most exciting part of your job?
The most exciting part of my job is leading employees to problem-solving solutions that help them improve their jobs and ultimately the company.
I also find it very exciting to work with people who are passionate about their jobs and improving them beyond whatever they can do by themselves.
Seeing someone make a breakthrough in their thinking and actually changing how they do something is inspiring and motivating for myself, too.
More Sample Interview Questions for Administrator Position
Here are additional samples of administrator interview questions to enhance your preparation for the interview:
Sample Behavioral Interview Questions for Administrator Position
1. What are your strengths?
2. What are your weaknesses?
3. What aspects of your personality would you wish to improve?
4) Why should I choose you over other applicants?
5) What are your goals for this role?
Sample Case Interview Questions for Administrator Position
1. Describe a time when your company experienced a change in leadership and what was the impact of it on the organization?
2. What is your understanding of the relationship between administrative responsibilities and an organization’s efficiency?
3. Is there any aspect of an administrator position that is more important than others?
4. Describe how you would handle a conflict between two members in your work team who are at different levels within the company hierarchy?
5. What is your understanding of the role of an administrator?
Sample Competency Based Interview Questions for Administrator Position
1. Why should this position be filled?
2. What skills are needed for you to be successful in this position, and what will your typical daily duties entail?
3. What are the benefits of working at your company?
4. How would you describe the skill sets and experiences you have had that’s relevant to this role?
5. How do you handle criticism?
Sample Problem-solving Interview Questions for Administrator Position
1. Can you please provide an example of a time when you had to solve a problem that helped your company?
2. What was the most difficult problem you had to solve?
3. What would you do if you could not find an answer to a question?
4. Give me a specific example of when you used your judgment in making administrative decisions.
5. How do you handle conflict with other team members?
Sample Situational Interview Questions for Administrator Position
1. What kind of information would you need about a new company to start a warehouse for them?
2. What would happen if the amount of materials changes from one day to the next, what would you recommend?
3. If there were a fire in the warehouse, what resources do you have on hand to help extinguish it and save the inventory?
4. How often does your company discard or throw away inventory that has been manufactured or damaged before it is sold? What happens when an item is damaged after being sold but before being shipped out?
5. Do you have any warranties in place with vendors that say they will take care of customer returns for products that are damaged after being sold but before being shipped out? Do vendors reimburse your company for product recalls?
Sample Communication Skills Interview Questions for Administrator Position
1. What are your communication skills and strengths?
2. What do you enjoy best about being an administrator?
3. Do you have any professional communications experience outside of school administration?
4. Why are you interested in this job?
5. What are some of your weaknesses?
Sample Interpersonal Skills Interview Questions for Administrator Position
- How do you handle difficult conversations?
- What can you tell me about your past experiences with conflict?
- What types of conflicts have you seen in the workplace?
- Which skills do you think are most important when it comes to disputing personal views or disagreeing with others?
- What is the difference between resolving a disagreement and resolving a conflict? (differentiate between resolution and conflict resolution)
Sample Company Culture Interview Questions for Administrator Position
1. What is the company culture?
2. How do we define success?
3. What is the best way to improve company culture?
4. Is there a dress code?
5. Does everyone keep their desk organized and tidy or only managers do this?
Sample Technical Questions for Administrator Position
1. What is the best backup and disaster recovery procedure?
2. How can you monitor your backups to catch corruption?
3. What does a typical/basic backup schedule look like?
4. How should you configure your data storage system to protect from disk failures?
5. What are some configuration settings that I can put to protect from corruption in my production environment, which will not affect performance in an unacceptable manner?”
Sample Leadership Interview Questions for Administrator Position
1. What were your responsibilities at your last organization?
2. What are some of the things you liked and disliked about them?
3. What are some of the decisions you made as an administrator that went against company policy and/or budget?
4. What are some of the most difficult times at your last position?
5. If you could do things over, what would you change about your former job?
Sample Management Interview Questions for Administrator Position
Management interview questions that may be appropriate for an administrator position in the school system include:
1. How effective are you when working with conflicts? Give examples of how you successfully handled a difficult conflict.
2. What is the relationship like between your boss and your staff? Can you describe the relationship from both your perspectives?
3. How do you define performance? What is effective? What is ineffective?
4. Describe your leadership style. Give examples of how it has been effective for you.
5. What are some of the challenges that you have faced at your last job? Give examples of how you successfully overcame those challenges.
Administrator Interview Success Tips
To enhance your chances of passing an administrator job interview, here are helpful tips to apply:
- Research the company
Researching the company you are interviewing with is essential for any job interview, but especially for an administrator-level position.
Having knowledge about the company’s values, mission statement, and culture will allow you to show your interest in the organization and demonstrate how your skills can help them reach their goals.
2. Practice mock interviews with a friend or mentor
Practicing mock interviews is one of the most effective ways to prepare for an interview because it allows you to think through tough questions while practicing what it feels like to be in an interview situation before actually going into one.
It also provides a chance for feedback from someone impartial who will point out things that you could have better said or answered differently.
3. Keep a positive attitude and smile!
A positive attitude and good sense of humor are essential for administrators who often have many difficult situations to deal with.
One important way to project a positive attitude is through your body language by remaining alert, sitting up straight, making eye contact, and giving firm handshakes.
Remembering to smile when speaking on the phone or during an interview can also communicate your confidence and professionalism.
If you are seeking an administrator’s job position and are billed for an interview, this post has provided exhaustive list of interview questions you can use in your preparation for the administrator interview.