Auditing Clerk Job Description Example
What Does an Auditing Clerk Do?
Auditing clerks are responsible for the examination of financial and inventory transactions to ensure they are accurate and entered correctly.
Their job description involves verifying the accuracy of figures and calculations relating to a business transaction recorded by other company personnel.
Auditing clerks in performing their duties prepare and submit financial documents such as tax forms, pension contribution forms, and workers compensation forms to appropriate authorities.
They conduct periodic assessments to ensure accounting records are accurate and properly stated.
Their role also entails correcting errors or making indication for accounting personnel to carry out corrections.
These clerks maintain digital backup of financial documents by uploading document details into computer systems.
They compute deductions for income and social security taxes and also evaluate expense accounts, loans, interest, bank records, and inventory to check for financial inconsistencies.
Usually, auditing clerks work with adding machines or calculators to compute percentages and totals in order to compare results with recorded entry.
They liaise with accountants and clerks to verify major discrepancies in financial assessment.
They also utilize accounting software as well as spreadsheets and databases to input and compute financial transactions.
As part of their responsibilities, auditing clerks prepare and present results/reports of financial evaluation to company management.
They reconcile data from external vendors and internal employees and also prepare purchase orders as well as expense reports.
In fulfilling their role, auditing clerks prepare trial balances of books and monitor account status to ensure payments are up-to-date.
Their work description also entails receiving and recording cash, checks, and vouchers.
They also input costs/income into accounting software and assign each to appropriate account.
Clerks involved in auditing functions ensure that proper accounting and bookkeeping procedures are followed during data entry.
To work as an auditing clerk requires a high school diploma or an associate’s degree in accounting.
Some of the qualities you will require to succeed on the job include eye for details, accounting and computer skills.
Auditing Clerk Job Description Example/Template
Auditing clerks perform various functions geared towards making sure that transactions of financial and inventory nature are correctly recorded.
The job description shown below represents the common duties, tasks, and responsibilities auditing clerks are typically assigned in most firms where their services are needed:
- Utilize accounting software in recording, analyzing, and storing financial information
- Calculate and prepare checks for taxes, utilities and other payments
- Prepare trial balances of books and monitor the status of accounts to ensure payments are up-to-date
- Receive and record bank cash, checks and vouchers
- Perform audit checks on customer balances and vendor payment
- Carry out assessments to verify the accuracy of all expense accounts
- Compile and organize financial data, statements, and reports for the senior audit team
- Analyze commissions, expenses, interests, bank accounts and loans to ensure recorded figures are correct
- Prepare financial, statistical, and audit reports to senior management
- Utilize adding machines or calculators in computing totals and percentages
- Compare results of an audit with recorded entries to check if they match
- Perform administrative duties such as handling client queries via telephone calls and checking emails
- Ensure all payments are processed according to established accounting procedures
- Attend educational programs and seminars to improve on existing job knowledge and skill
- Maintain various accounting journals and enter data into appropriate accounting system
- Verify and balance receipts, send payments, and compile data from cashiers to prepare bank deposits
- Prepare and calculate checks for taxes, utilities and other forms of payment.
Requirements – Skills, Abilities, and Knowledge – for Auditing Clerk Job
Are you interested in working as a clerk in an auditing environment? If yes, then here are major requirements you will need to fulfill to be qualified by most firms for the job:
- Education and Training: To become an auditing clerk, you require a minimum of high school diploma and experience as a bookkeeping or accounting clerk. Some employers prefer to hire recruits with an Associate or Bachelor’s degree in accounting
- Eye for details: Auditing clerks are able to identify discrepancies in financial records and statements
- Accounting Skills: They employ various accounting techniques and methods in conducting audit of financial records
- Computer Skill: They are proficient in the use of computer technologies, spreadsheets, and accounting software to review financial information.
As an employer needing to hire and assign appropriate duties and responsibilities to auditing clerks in your firm, you can apply the sample job description provided in this post as a template to guide you in designing a good work description for the role.
Individuals looking to work as a clerk with focus in auditing will also find this post helpful in learning about what the role entails and what is required to be successful in the career.
Did this post increase your knowledge of what auditing clerks do? Please, make a comment in the box below. You may also share your work experience as a clerk performing auditing functions.