Event Executive Job Description, Key Duties and Responsibilities

Event Executive Job Description, Key Duties and Responsibilities

This post discusses in detail the job description of an event executive. It highlights the key duties, tasks, and responsibilities that typically make up the event executive work description in most organizations.

You will also learn from this article the major requirements recruiters for the event executive job commonly set for prospective candidates to meet to qualify for hiring.

Please, continue reading to learn about the event executive career:

What Does an Event Executive Do?

Ever been to an event where everything seemed well planned, organized, and interesting, and the programs or agendas just occurred smoothly and sequentially? That is the job of an event executive.

An event executive is an employee who works for an event designing or event management company and is saddled with the responsibility of ensuring that all the activities related to an event go smoothly and sequentially.

In other words, an event executive is one who is either in charge of or assists in the planning of events.

He/she plans anything from sports events to concerts, conventions, and wedding ceremonies; important meetings, banquets, and so on.

He/she is concerned with figuring out the logistics and costs of running an event and communicating all aspects needed to the hiring party.

The event executive job description involves controlling an event from conception to clean up.

It also entails meeting with clients to work out event details, making a plan with the client and their team, and scouting and booking locations, as well as taking responsibility for food entertainment, staff, and cleanup.

An event executive makes sure the drinks stay cold and the hired band or security guards stay hot.

He/she creates budgets and sticks to them and ensures the event runs smoothly and efficiently; and also handles any crisis that may come up.

Furthermore, an event executive is in charge of hiring and organizing everyone that is needed to help stage an event such as the security guards, concession stands workers, ushers, and other staff that will be in charge of the stage set up and cleaning after the event.

In addition, an event executive is expected to be highly organized and feel comfortable in delegating tasks to employees.

He/she needs to supervise and have a firm grasp of how duties are discharged in various departments while also being able to assist them in a pinch.

In terms of academic qualifications, an event executive should have an Associate’s or Bachelor’s degree with a focus on courses in public relations, communications, business, marketing, and administration.

Some employers also accept certification obtained through various organizations that are centered on planning and staging events, although certification is rarely a requirement.

Event Executive Job Description Example/Sample/Template

Event executives perform various functions in ensuring that an event goes smoothly, without glitches.

The job description commonly executed by event executives in most organizations consists of the following duties, tasks, and responsibilities:

Responsible for the training of new employees
May take part in the recruitment of new employees, both permanent and temporary ones
Hiring and organizing everyone needed to help stage an event into their various departments
Create budgets and stick with them; deliver events on time and within budget
Ensure issues that arise in the course of an event are quickly resolved without disturbing the occasion
Ensure that customers or event attendees are totally satisfied
Communicate, maintain, and develop client relationships
Responsible for providing leadership, motivation, direction, and support to team members
Travel on site to inspect ongoing arrangements, preparations, and changes needed to meet the needs of the client.

Download this job description template.

Event Executive Job Description for Resume

You can use the event executive job description sample provided above in making the work experience section of your resume if you are creating one for a new job.

As an event executive with some work experience, you will need to add the job experience section to your resume if you are seeking a new job.

In this section, you will highlight the duties and responsibilities that you have carried out working as an event executive using the information provided in the above sample job description.

This will help convince the recruiter that you actually have the necessary experience to succeed on the job.

Event Executive Requirements – Skills, Abilities, Knowledge for Career Success

A lot of activities happen at events at the same time. An event executive must stay focused and organized in order to pull off the event without a glitch.

To find the best candidates who can effectively perform the obligations, purpose, and objectives of the event executive role in their organizations, recruiters when hiring for the position normally give a list of requirements that applicants must meet to be considered for hiring.

Shown below are major event executive requirements you may be asked to fulfill by recruiters if you are seeking the position:

An event executive must possess decent math skills because they frequently must create a budget and stay within it
There are various departments performing different functions at an event, and it is the duty of the event executive to oversee all of them. Therefore, he or she needs to be able to multitask in order to efficiently manage the event
An event executive should be a good communicator because he or she is required to talk to clients, listen to their needs, and provide ideas and solutions to their requirements. Effective communication between the event executive and his/her team is also important to foster and ensure a successful event planning
Also, customer service and interpersonal skills are requirements applicants must meet
Another crucial skill an event executive should possess is negotiation skills. This is very crucial because event executives need to have good negotiation skill it to be able to work out best prices with clients and contractors
An event executive should possess problem-solving skills in order to quickly solve problems that may arise during events. This is important to ensure that everything goes according to plan.

Conclusion

If you are a recruiter needing to hire for the event executive position, you will need to make and provide a detailed description of the job to prospective candidates for them to know the duties and responsibilities they will be assigned to perform if hired.

You can apply the sample event executive job description provided above to quickly create a comprehensive description of the role for your organization and increase your chances of finding the best candidates for the position.

And if you are interested in the event executive career and want to learn about the duties and responsibilities commonly assigned to the role, this post will also be helpful to you.

Did your knowledge of what event executives do increase by reading this article? Please, leave a comment in the box below. You may also discuss your job description if you work as an event executive.