This post provides complete information on the construction administrator job description, to help you learn the work they do, as well as templates employers can use.
It presents the key duties, tasks, and responsibilities that majorly make up the construction administrator work description.
It also highlights the major requirements individuals seeking the construction administrator job may be asked to fulfill by employs/recruiters before they are hired.
What Does a Construction Administrator Do?
A construction administrator is responsible for overseeing the whole process of carrying out administrative duties during his/her organization’s construction project by ensuring that all materials required for the completion of the construction project are delivered to the construction site on time and within budget.
He/she is also saddled with the responsibility of carrying out administrative paperwork and plans or ideas to construction specialists and/or professionals.
In other words, a construction administrator refers to one whose profession is to assist an organization with the efficient completion of construction projects by executing a variety of administrative tasks which may include staying in charge of the quick delivery of materials to the construction site, carrying out the estimation of construction costs, strictly following construction plans, and maintaining an up-to-date record of construction supplies.
He/she is responsible for working on construction sites and coordinating and/or managing construction projects while also ensuring that legal regulations are strictly adhered to.
The construction administrator job description entails reviewing construction projects, keeping and maintaining an accurate and up-to-date record of construction supplies, and working collaboratively with other construction managers and contractors.
One of the crucial tasks that are carried out by a construction administrator is to work collaboratively with contractors and other departments, which involves helping them to run projects smoothly by issuing technical plans and instructions or carrying out on-site inspections.
He/she is also saddled with the responsibility of handling, managing, and overseeing the documents associated with each construction project by monitoring the contractor drawings and maintaining accurate records of installations, getting documents ready at every stage of the schedule, and verifying the quality of the construction work to gather reports.
Construction administrators also has to coordinate projects, which involve overseeing and monitoring projects from the initial stages through to the completion, and ensuring that necessary regulations are met, while also making sure that relevant documents are prepared at each interval.
They may also be required to comply with safety requirements by ensuring strict adherence to construction and safety regulations.
Individuals who want to work in the position of a construction administrator must possess certain skills and qualities to be qualified for the job, including excellent verbal and written communication skills, excellent time management skills, and exceptional.
Others are strong ability to pay particular attention to detail, computer literacy, and good physical strength and stamina; good project management skills, organizational skills, and excellent problem-solving skills; and good decision-making skills.
Academically, the requirement for working in the construction administrator role is a Bachelor’s degree in a construction-related field.
Construction Administrator Salary: The average salary for a construction administrator, according to Payscale, is $54,320 annually.
Construction Administrator Job Description Example/Sample/Template
Construction administrators perform the tasks, duties, and responsibilities:
- Carrying out on-site inspection of construction progress
- Examining and adequately understands project specifications and architectural documents
- Reviewing and evaluating all projects while also ensuring strict compliance with budgets
- Working on construction sites and coordinating and/or managing construction projects while also ensuring that legal regulations are strictly adhered to
- Working cooperatively with other departments and ensuring compliance to all timeframe
- Assisting other contractors with the evaluation of all contract documents and preparing reports for any deficiencies in the project
- Complying strictly with safety requirements by ensuring strict adherence to construction and safety regulations
- Documenting all construction activities and evaluating the progress of construction projects.
Construction Administrator Requirements – Knowledge, Abilities, and Skills for Career Success
If you are seeking to work as a construction administrator, here are major requirements you may be expected to meet to be hired:
- Excellent verbal and written communication skills to be able to effectively coordinate various teams, project managers, and contractors, as well as write plans and proposals
- Strong interpersonal skills, since a construction administrator must work collaboratively with other managers and departments
- Excellent time management skills, since most construction projects are deadline-oriented
- Computer literacy to be able to keep accurate record of construction supplies
- Good project management skills, since schedules are crucial to construction projects
- At least a High School Diploma or a Bachelor’s degree in a construction-related field.
Construction Administrator Job Description Templates
Here are construction administrator job description templates employers can simply edit and use in their job postings to attract the best talents to their companies:
TEMPLATE 1.
Position Title: Construction Administrator
Reports To: Project Manager / Construction Director / Office Manager
Location: [Your Company Location]
Employment Type: Full-Time
Company Overview
[Your Company Name] is a respected construction and development company specializing in [commercial, residential, industrial, civil, or infrastructure] projects. We are committed to delivering high-quality work with a focus on safety, efficiency, and customer satisfaction. Our team-oriented environment encourages professional development, innovation, and collaboration across all departments.
Position Overview
We are seeking a detail-oriented, organized, and proactive Construction Administrator to manage administrative functions that support construction projects from planning through completion. This role ensures accurate documentation, smooth communication, financial tracking, and effective coordination between office staff, project managers, subcontractors, and field teams.
The ideal candidate has strong administrative skills, experience in the construction industry, and the ability to manage multiple deadlines in a fast-paced environment.
Key Responsibilities
Project Administration & Documentation
- Maintain and organize project documentation, including contracts, permits, RFIs, submittals, change orders, and closeout materials.
- Prepare correspondence, meeting minutes, reports, and project summaries.
- Track project deadlines, deliverables, and documentation status to ensure compliance.
Contract & Financial Administration
- Assist with preparing, reviewing, and processing contracts, purchase orders, and proposals.
- Track invoices, billing, cost codes, and budget updates.
- Coordinate with accounting to reconcile expenses, process payments, and maintain financial records.
- Maintain subcontractor files, insurance certificates, and compliance documents.
Communication & Coordination
- Serve as a liaison between project managers, subcontractors, vendors, and clients.
- Answer phone calls, emails, and internal inquiries; route information appropriately.
- Schedule meetings, inspections, and project-related appointments.
Construction Management Support
- Assist project managers with scheduling updates, progress tracking, and workflow coordination.
- Help prepare bid packages, distribute project documents, and manage incoming bids.
- Support the preparation of project manuals, safety documentation, and QA/QC materials.
Technology & Software Use
- Use construction management systems such as Procore, Buildertrend, PlanGrid, or similar platforms.
- Maintain digital file systems and ensure project information is up-to-date.
- Generate reports, spreadsheets, and presentations as needed.
Office Administration
- Perform general office tasks such as filing, data entry, copying, and supply ordering.
- Support onboarding of new subcontractors or field employees with required documentation.
- Assist with maintaining organized office spaces and project-related equipment.
Skills & Qualifications
- Strong knowledge of administrative processes and construction project workflows.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities; able to handle multiple tasks simultaneously.
- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with construction software preferred.
- Ability to read and understand basic construction documents is a plus.
- Detail-oriented with strong accuracy in documentation and data entry.
- Ability to build positive working relationships with internal and external partners.
Education & Experience Requirements
- High school diploma or GED required; Associate or Bachelor’s degree preferred.
- 2–5 years of administrative experience, preferably in a construction or engineering environment.
- Familiarity with contracts, billing, permitting, and construction terminology is preferred.
Eligibility to Work in the United States
Applicants must be legally authorized to work in the United States without the need for employer-sponsored work authorization now or in the future.
Work Environment
- Office-based position with occasional visits to construction job sites.
- Exposure to outdoor weather and construction conditions when onsite.
- Requires sitting, typing, and phone work for extended periods.
- Standard business hours with occasional overtime based on project needs.
Equal Opportunity Statement
[Your Company Name] is an Equal Opportunity Employer committed to diversity and inclusion. We do not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, disability, age, veteran status, or any legally protected category.
Additional Information
- This job description outlines the primary duties but may be expanded based on company needs.
- Responsibilities may vary depending on project size, workload, and industry requirements.
- Reasonable accommodations may be provided for qualified individuals with disabilities.
- Pre-employment background checks or skill assessments may be required.
How to Apply
Please submit your resume and cover letter to [Insert Application Email or Job Link].
TEMPLATE 2.
Location: [City, State]
Employment Type: Full-Time
About Us
[Your Company Name] is a construction company specializing in [commercial/residential/industrial/civil] projects. We are seeking a skilled Construction Administrator to support project documentation, communication, and coordination.
Job Summary
The Construction Administrator manages project paperwork, assists with contract and financial tracking, supports communication with subcontractors and vendors, and helps ensure projects remain organized and compliant. This role is essential for keeping construction operations running smoothly.
Key Responsibilities
- Maintain project files, permits, RFIs, submittals, and change orders
- Support contract preparation, purchase orders, invoices, and billing
- Coordinate communication between project managers, subcontractors, and clients
- Schedule meetings, inspections, and project-related appointments
- Assist with bid packages, documentation distribution, and progress tracking
- Use construction software to update project information and generate reports
Qualifications
- 2+ years of administrative or construction office experience
- Strong organizational and communication skills
- Proficiency with Microsoft Office; construction software experience preferred
- Ability to manage multiple deadlines in a fast-paced environment
- High school diploma required; degree preferred
Eligibility to Work in the U.S.
Applicants must be legally authorized to work in the United States.
How to Apply
Submit your resume to [Insert Email or Application Link].
Construction Administrator Job Description for Resume
If you are writing a resume/CV for a new job and have previously worked as a construction administrator or are currently working in that role, you can make the resume/CV more powerful by including professional experience section in it.
The professional or work experience section helps you to show the construction administrator work experience that you’ve had, which means that you have been successful performing the duties and responsibilities of a construction administrator.
This piece of information in your resume/CV can cause the recruiter/employer to grant you an interview and subsequently hire you, especially if having some construction administrator work experience is important for excelling on the new job.
You can make a compelling professional experience section for your resume/CV by applying the construction administrator job description example shown above.
(Learn how to make an effective resume applying the Employer-focused Resume Writing Technique)
Conclusion
This post is useful to individuals interested in the construction administrator career who want to know what the job entails.
They will be able to learn about the duties and responsibilities of a construction administrator and so will be able to decide rightly if it’s the job they like to do.
This article is also useful to recruiters/employers needing to hire competent individuals for the vacant construction administrator role in their companies.
They can apply any of the construction administrator job description templates shown above in making a detailed description for the vacant construction administrator position for use in the hiring process.
