Administrative Analyst Job Description, Key Duties and Responsibilities
This post will be helpful to you if you are searching for the job description of an administrative analyst to increase your knowledge of what they do.
You will discover the key tasks, duties, and responsibilities that commonly define the administrative analyst work description in most organizations.
You will also find this post useful if you are seeking the job of an administrative analyst with an organization and want to know the major requirements applicants are commonly expected to meet.
Please, read on:
What Does an Administrative Analyst Do?
The administrative analyst assists departmental management with a wide variety of administrative responsibilities and provides internal support duties in areas including budget, finance, personnel, contracts and grants, procurement, or other assignments in line with the mission of the organization.
The administrative analyst job description entails participating in the design and implementation of systems and procedures.
It also involves provide support in the understanding and interpretation of policies and procedures, as appropriate.
Administrative analysts are responsible for undertaking independent research, developing, and implementing analytical studies, and then compiling and interpreting statistical data to help develop conclusions and makes recommendations from the findings of the studies.
They render support to departmental management in the preparation and control of the annual budget; interpreting complex written information and preparing detailed and comprehensive written reports.
They also provide support in the area of staffing – they compile, analyze data, and make recommendations with respect to the selection, training, and evaluation of employees.
Depending on the organization where they are employed, the administrative analyst role may also involve supervising lower level personnel.
They are also responsible for developing and implementing procedures for improving organizational effectiveness, as well as for extending measures for evaluating departmental accomplishment.
To work as an administrative analyst requires a minimum of a Bachelor’s Degree. In addition to education, individuals interested in the administrative analyst career should also have excellent communication skills, organizational skills, and the ability to work independently; sound judgment and ability to manage confidential issues.
Administrative Analyst Job Description Example/Sample/Template
The administrative analyst performs various functions to support the work of departmental management.
He/she is responsible for data analysis in support of the internal administrative functions of an organization. He/she also carries out other administrative tasks in support of the day-to-day running of a department.
Shown below are major tasks, duties, and responsibilities that are commonly included in the administrative analyst job description:
- Proffer recommendations on the formulation of policy and procedures, and staffing and organizational changes
- Carry out survey and research, as well as perform statistical analysis to address administrative, fiscal, personnel, and/or operational problems
- Provide support in the design, implementation, and installation of new and modified programs, systems, procedures, methods of operation, and forms
- Compiles materials necessary for the preparation of budgets, reports, manuals, and publications
- Perform coordination of departmental activities with outside agencies and represent the department in committee meetings as required
- Respond to complaints and requests for information
- Responsible for developing proposals and forecasts
- Serve on interdepartmental committees when needed and also make oral presentations
- Provide support in the marketing of the organization’s services
- Provide support in the administration of leases, permits, contracts, and/or grants where applicable
- Carry out administrative investigations as required
- Responsible for the interpretation/application of federal and state regulations, memoranda of understanding and city policies and procedures
- Provide customer service to those contacted in the course of work
- Undertake research and analysis on specific issues as required
- Prepare non-routine letters and reports, which may be sensitive and confidential in nature
- Organize the disposition or resolution of conflict among staff, as well as on individual problems that may arise.
Administrative Analyst Job Description for Resume
You can apply the administrative analyst job description sample provided above in making a resume. You can use it to complete the professional experience section of the resume where you need to highlight the duties and responsibilities of the position.
Administrative Analyst Requirements – Skills, Knowledge, and Abilities for Career Success
If you are seeking to work as an administrative analyst in any organization, you should know that you will be expected to prove that you will be effective in carrying out the obligations, purpose, and objectives the recruiter has set for the role.
And that means, you will be expected to meet certain requirements to qualify to access the administrative analyst job. shown below are typical requirements you may be asked to fulfill if you are applying for a administrative analyst position with an organization:
- Education: Applicants for the administrative analyst job are usually required to possess a minimum of Bachelor’s degree in Public or Business Administration, Economics, Accounting, or Finance, or a degree in a related field
- Abilities: They are required to have the ability to make administrative and procedural decisions and judgments on sensitive, confidential issues. It is also vital that they are able to interpret and apply rules, regulations, laws, ordinances, and policies, and make appropriate decisions
- Knowledge: They should have an understanding of office management principles and procedures; principles and practices of statistical analysis, and personnel administration. They must be able to apply research techniques, methods, and procedures. They must also be familiar with various methods of reporting information. To perform their job successfully they must be knowledgeable in the principles, methods, and practices of finance, budgeting, and accounting
- Computer skills: They should be skilled in the use of computers, and should possess advanced knowledge of applications, including database management, word processing, spreadsheet, and/or presentation software
- Organizational skills: They must be organized, able to plan, develop, and manage multiple projects. They must also have the ability to establish priorities and work with multiple deadlines
- Self-starter: They must possess the ability to work independently or with minimum of supervision
- Customer service skills: The administrative analyst job description requires them to handle sensitive information, deal with various kinds of people, handle complaints, and resolve problems; so it is important that they have customer service skill to deal with people in a courteous manner and provide support to staff where necessary
- Communication skills: It is important that they can communicate effectively both orally and in writing
- Presentation skills: Administrative analysts may be required to make presentations while representing the department in meetings, so it is vital that applicants for this position possess good presentation skill, to be able to effectively present information to various audiences in a group setting
- Interpersonal skills: They must be able to establish and maintain effective working relationships with employees, the general public and others contacted in the course of work
- Analytical skills: It is important that they can draw inferences and cause/effect relationship from available information or data, and then apply it in the review and analysis of organizational and administrative problems. They must also be able to recommend and implement effective courses of action.
If you are a recruiter, HR manager, or employer hiring for the administrative analyst position, the content of this post, including the sample job description will help you to easily and quickly make a good description for the role.
It is important to make a comprehensive and clear description of the position available to interested applicants for them to learn about the administrative analyst duties and responsibilities to expect to perform.
You will also find this post helpful if you are interested in the administrative analyst career to increase your knowledge of what the role entails.
Did this article improve your knowledge of what administrative analysts do? Please, leave a comment in the box below. You can also discuss your job description if you work as an administrative analyst.