Inventory Clerk Job Description Sample

By | May 11, 2015
Inventory Clerk job description, duties, tasks, and responsibilities

Inventory Clerks perform various duties including keeping track of stock movements. Image source:

Inventory Clerk Job Description Sample

What Does an Inventory Clerk Do?

An inventory clerk is the person that keeps track of stock that moves in and out of a particular location, popularly referred to as a stockroom.

He may work in retail or wholesale outlet, a factory, warehouse or distribution center. Though many inventory clerks work alone, he may have an assistant when working in large operations, who will help him in maintaining the inventory levels.

Most companies depend on adequate and accurate inventories to keep their revenues profitable and their customers happy.

An inventory clerk is customarily relied upon to track the movement of goods in his charge in order to avoid lost sales and prevent production delays.

Good record keeping is generally considered important to a successful inventory control.

The clerk will be responsible for managing incoming and outgoing products and supplies within a business.

This may involve tasks like ordering the necessary raw materials for a business or stocking showroom floors, of course this depends mostly on the industry.

While some clerks may be responsible for receiving shipments on a loading dock, most inventory clerks work indoors.

However, the majority of clerks responsible for inventory work on regular business hours.

Inventory and purchasing clerks process transactions and maintain inventories of equipment, materials, and stock.

Their employers are wholesale and retail establishments, manufacturing companies and other establishments.

Inventory clerks are people who are detail-oriented, people with strong clerical skills to help with organizational and recording responsibilities.

They might work with customers as part of their job or work behind the scenes ordering supplies. Either way, the clerk needs excellent communication skills.

Not only does the clerk count items on hand, he may also be required to assign values to the property. His physical counts must correspond with computer records.

The clerk may need to prepare reports for his supervisor as regards the inventory balance, defective items, shortages, price lists.

He/she may also be responsible for recording barcode information in the computer and attaching price labels to merchandise.

Their role in an organization may also include removing obsolete equipment from service and preparing it for sale or disposal.

Sample Job Description for the Inventory Clerk Position

Below is a job description sample for the role of inventory clerk.

It shows a list of tasks, duties, and responsibilities someone in that position will be expected to perform while working for a company:

  • Compile and maintain records of type, quantity, and value of material, sale, equipment, merchandise or supplies stocked in establishment.
  • Count equipment, merchandise, material, or supplies in stock and posts totals to inventory records using computer or manually.
  • Compare inventories with what’s on office records.
  • Compute figures from records, such as production records, sales orders or purchase invoices to obtain current inventory.
  • Verify computer data with physical count of stock and adjusts errors in computation, then count, or investigate and report reasons for discrepancies if there is any.
  • Compile information on receipt equipment, merchandise or disbursement of material, or supplies and cost.
  • Prepare reports on price lists, inventory balance, and shortages.
  • May operate office machines, such as calculators, photocopy machines, and typewriters.
  • May stock and issue merchandise or materials.

Making a Resume for the Post of Inventory Clerk

A resume for someone seeking the job of inventory clerk in a firm can be prepared using information from the job description example given above. The job history section of such resumes can be prepared using the information.

Requirements – Qualities – Skills, Abilities, and Knowledge to Work as Inventory Clerk

  • Record-keeping (computerized) and purchase order experience.
  • Retail sales experience, especially in marine services industry.
  • Excellent customer service skills
  • Ability to know customer needs.
  • Strong computer proficiency in applications like DockMaster, Internet, MsOffice.
  • Willingness/ability to work overtime and weekends.
  • Must be reliable and responsible; and must have the ability to work independently with little direct supervision.