Accounting Coordinator Job Description Example

By | March 4, 2015
Accounting Coordinator job description, duties, tasks, and responsibilities

Accounting Coordinators help organizations with the overall operations of financial processes. Image source: Squarmilner.com

Accounting Coordinator Job Description Example

An accounting coordinator is the professional whose job description entails helping with the overall operations of an organization’s financial processes, which include payroll, accounts receivable, and accounts payable.

They may work in the accounting department of an organization or be an employee of an accounting firm whose services are outsourced by other organizations for their accounting needs.

If working under the direction of a chief financial officer or an accounting manager, he/she is responsible for most of the accounting communications channels between suppliers, lenders, or an organization and its clients.

They might liaise with clients regarding accounts receivables; lenders and suppliers regarding accounts payables; and staff regarding payroll.

Someone working in this role does not actually make decisions concerning the time line for collecting and making an organization’s payments. This is usually the decision of the executives cum accounting managers.

As an accounting coordinator, your duties and responsibilities would often include keeping track of all receivables and payables. You may also be assigned bookkeeping tasks.

Upon sending and receiving an invoice, the coordinator will input the information into the appropriate computer database the organization uses for accounting, and thereafter files all hard copies.

The role of the accounting coordinator in an organization may also include reminding the accounting manager when it is payable or follow up on a receivable.

He/she will also ensure the validity of a receivable or payable, which includes confirming with other members of the firm that an incoming invoice is for services or products rendered before it is deemed payable.

He/she might print and distribute paychecks to staff members or coordinate direct deposit for staff with an outsourced payroll company.

Although they are not responsible for an organization’s financial practices and projections, they may be privy to confidential information regarding the organization’s financial state.

During audit or tax time, they are responsible for gathering all important paperwork to be filed with the government.

This includes pay stubs, copies of receipts, and any other material required by the firm to file taxes or provide during an audit.

Accounting Coordinator’s Job Description Example

Accounting coordinators perform various duties, tasks, and responsibilities wherever they are employed. Shown below is an example of a typical job description most employers usually hand to them when hired.

  • Audit invoices, monitor accounts payable trial balance, input manual invoices, check disbursement, and perform procedures relating to proper vendor payments
  • Audit gift cards, phone card sales, and money orders
  • File and manage store paperwork
  • Perform all fuel related accounting
  • Perform general office duties as well as other assignments from the Director of Accounting
  • Organize, distribute, and verify the work of other staff, and participate in their training
  • Participate in the planning and development of work methods relating to the processing of accounting documents
  • Obtain necessary information to resolve unusual problems. Communicate with internal and external units to supply or obtain information
  • Answer queries related to your area of activities
  • Perform special operations like duplicating files for security purposes, prepare credit notes, collection notices, make adjustment to entries, authorize non-standard invoices, and cancel and replace checks
  • Prepare and reconcile sales reports. Maintain cash flows, anticipate cash needs, and prepare bank deposits
  • Maintain filing system related to your area of activity, which includes staff files relating to hours of work, absenteeism and vacation.

Accounting Coordinator Resume Preparation

The sample job description presented above can serve as a good source of information in creating the job history segment of a resume for the post of accounting coordinator.

The job history section is an important part of the resume that shows proof of the owner’s ability to perform the duties and responsibilities of the position.

Requirements – Knowledge, Skills, and Abilities – for the Post of Accounting Coordinator

Below is a list of important knowledge, skills, and abilities accounting coordinators are usually expected to have by employers to be effective on the job:

  • Must have previous experience acting as a liaison within internal departments, as well as with external clients
  • Demonstrated proficiency in Word, Excel, PowerPoint, SAP, Outlook, email, and PeopleSoft
  • Strong bookkeeping and accounting, project coordinating, and administrative skills
  • Strong knowledge of accounting, reconciliation, journal entry, and other such financial transactions
  • Exceptional ability to execute multiple projects and assignments without error, but with high attention to detail
  • Strong ability to follow-through project implementation and finish several on-going projects within budget and on time
  • Strong oral and writing skills to be able to communicate effectively with customers and colleagues.